Project Scope Management

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Project Scope Management

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Project Scope Management

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Question:
What is Project Scope Management? Explain.

Answer:
Project introduction
This project is based on environmental protection event to be hosted by Green bound movement. It covers activities related to solid wastage, water supply and waste management (Scholes 2013 p.34). Environmental management has become a global issue leading to the need of current and future biodiversity safeguarding (Aune 2013 p.21). The event will be a two day function covering both indoors and outdoor activities. It will target 200 audience and participants from within project locality. Level 1- It consists of project objectives to organize an environmental protection event goal. Level 11- They are project major deliverables consisting of technical, welfare and operative functions. Level 111- It covers sub-deliverables or work packages;i. Hiring of technicians and rapporteurs – they will help in moderating presentation of papers and speeches. They will facilitate communication and ensuring that the sessions are done well. ii. Advertisements tools- to create event awareness, the tools will include banners, notices and invitations cards sent to specific quests. iii. Exhibitions printing materials – stationery that will be used by presenters and audiences. They will include pens and writing materials. iv. Purchasing and hiring materials- used during presentation of papers and speeches-technical materials to ensure that activities are performed well. v. Event venue decorating- create environmental scenery, the venue will be decorated in a environmentally friendly way a good atmosphere. vi. Refreshments and snacks sourcing- audiences and participants will be provided drinks, water, and simple snacks. This will be issued during short breaks. vii. Catering services- The service will be out sourced to provide meals for guests and audiences. viii. Provision of tables and chairs – they will be used during exhibitions, presentations and during meal times. ix. Sourcing entertainment materials – It will be necessary to source radio systems that will be used for engaging audiences and communications. x. Hiring and training ushers-they will be individuals trained to give guide to guest and audiences. xi. Sourcing exhibitions materials- They will include both technical and operative equipments for example small tents and electric extentions. xii. Seeking for appropriate venue – the project team will carry out pre visits and evaluations to be able to locate appropriate event venue.
xiii. Permits and licenses seeking- They will be sought from various authorities for example from the environmental and county agengies this is to ensure compliance to rules and regulations. xiv. Sourcing for exhibitors- advertisements and invitations for exhibitors will be done before the actual date of event. xv. Sourcing environmental friendly material- To decorate the event so that it becomes attractive, materials will be acquired in line with the event theme. xvi. Training individuals – to ensure compliance on eviromental aspects it include project team members, ushers and technicians. xvii. Buying of stationery-writing materials for the entire process which include note books, registration materials and pens. xviii. Waste management bins –located in ideal locations to avoid unnecessary littering and disposals of wastes. xix. Provision of security- sourcing of security firm to cater for any security alerts during the two period event.xx. Event banners and notices locating- to act as good advertising positions to encourage and create capacity building among audiences.

Cost estimate
Top down estimateThe estimates will be derived from the various work packages activities as per the apportion approach. Time phased estimate The estimates is derived based on the dates of the milestones and estimates of work packages categorized in phases. The reason for drawing the time phase budget. The time phase enables project team to budget costs according sequence of activities. The time phase is a control tool that can be used by project managers to monitor costs during implementation and executing phases.

References
Aune, J. (2013). Logical framework approach and PRA: Mutually exclusive or complementary tools for project Planning? Development in Practice, 10(5), 687-690. Beecham, R. (2013). Effective project scheduling: The Essentials (pp. 35-43). IT Governance Publishing. Chandler, A (2014). Project management methodology guidelines, Cengage publishers, New Delhi. Christopher, W & Bryan, A (2015). Reviewing projects and changes in progress: in reviewing it in due diligence: are you buying and it asset or liability, IT governance publishing. Kathy, S (2015) Information technology project management, Boston: United States.Kendrik,T (2014) The project management tool kit, New Delhi: India, Prentice Hall.Koehler, C. (2015). Project planning and management Technique. Public Administration Review, 43(5), 459-466.:1. Meredith, J (2014). Project management: managerial approach, London: UK, Wiley publishersMitchell, L (2016). Program/Project Management Competencies; in Project and Program Management: A Competency-Based Approach, (Third Edition). Purdue University Press. Mitchell, S (2016). The Importance of Program/Project Management. In Project and Program Management: A Competency-Based Approach, Third Edition. Purdue University Press. Scholes, T (2013), Evaluating, selecting and controlling projects, New York, US. American Association. Whitaker, S (2014) the benefits of tailoring: making a project management methodology, New Town Square: USA, PMI.

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