Project Management : Manage Moving Company

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Project Management : Manage Moving Company

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Project Management : Manage Moving Company

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Question:
Discuss about the Project Management for Manage Moving Company.

Answer:
Introduction:
Creative Technology Private Limited is an IT company based in Singapore gave decided to relocate their main office from the existing location to a new apartment on 5th floor. The Creative Technology Private Limited has based their business services to the development of technological software and assisting their client with online business technological needs. The project deals with the relocation of the office building without improving the work efficiency and customer satisfaction of the company. The relocation of the business organization will provide the administration to better accommodate all the employees and manage the business procedure with ease in more space.
Project Scope Statement
The significant objectives of the relocation of office project are:

To select a new relocation area for the Creative Technology Private Limited;
To renovate the new location for facilitating the business activities;
To develop and set-up the network components of the new office locations;
To shift all the business needs and employees to the newly selected locations;

Project Deliverables

Outline Number

Task Name

Office Relocation Project

Start Project

Feasibility Plan

2.1

Relocation Planning

2.2

Budget Planning

2.3

relocation Project Scheduling

Requirement identification

3.1

Need of new office location

3.1.1

Analysis of Customer

3.1.2

Structure of Office

3.2

Identification of Project Constraints

3.3

Staffing Plan

Selection of New Location

4.1

Lease/ Contract new facility

4.2

Access Facility Agreement of the new location

4.3

Notify Realtor

Design of New Office

5.1

Architectural Design

5.1.1

Interior Design

5.1.1.1

Cubicles

5.1.1.2

Open Areas

5.1.1.3

Reception

5.1.1.4

Meeting Rooms

5.1.1.5

Offices

5.1.1.6

Employee Areas

5.1.1.7

Offices

5.1.1.8

Bathrooms

5.1.1.9

Computer Room

5.1.2

Exterior Design

5.1.2.1

Parking Area

5.2

Interior Design

5.2.1

Furnishings

5.2.2

Lighting

5.2.3

Fittings

5.2.4

Flooring

5.3

Communications Requirements

5.3.1

Voice Network

5.3.1.1

Communication Lines

5.3.2

Computer Network

5.3.2.1

Internet

5.3.2.2

Electrical

5.3.2.3

Cabling

5.4

Security System

5.4.1

Physical security

5.4.2

Network security

Relocate Existing Office

6.1

Packing Materials purchase

6.2

Office relocate

6.2.1

Insurance

6.2.2

Vendor selection

6.3

Staff packing

6.3.1

Network Hardware

6.3.2

Paperwork

6.3.3

backup Data

6.3.4

PC’s

6.4

Cleaning Existing Office Area

New Location office

7.1

Staff Unpacking

7.2

Setting Up PCs

7.3

Setting up the internet connectivity

7.4

Network implementation

7.5

Start Business at new location

Stop Project

Milestones

Task Name

Start

Finish

Office Relocation Project

Wed 9/14/16

Fri 4/7/17

Start Project

Wed 9/14/16

Feasibility Plan

Wed 9/14/16

Mon 9/26/16

Requirement identification

Fri 9/23/16

Fri 10/28/16

Need of new office location

Fri 9/23/16

Tue 10/11/16

Selection of New Location

Mon 10/31/16

Thu 11/24/16

Design of New Office

Mon 10/31/16

Mon 3/20/17

Architectural Design

Mon 10/31/16

Mon 1/9/17

Interior Design

Mon 10/31/16

Mon 12/26/16

Exterior Design

Mon 12/26/16

Mon 1/9/17

Interior Design

Tue 1/10/17

Wed 2/22/17

Communications Requirements

Thu 2/23/17

Thu 3/16/17

Voice Network

Thu 2/23/17

Mon 3/6/17

Computer Network

Tue 3/7/17

Thu 3/16/17

Security System

Fri 3/17/17

Mon 3/20/17

Relocate Existing Office

Tue 3/21/17

Thu 3/30/17

Office relocate

Wed 3/22/17

Thu 3/23/17

Staff packing

Fri 3/24/17

Wed 3/29/17

New Location office

Fri 3/31/17

Thu 4/6/17

Stop Project

Fri 4/7/17

Requirements concerning technical aspects
For successfully completing the relocation of the Creative Technology Private Limited office, the following technical aspects need to be maintained:

The new locations need to be compatible with the technological infrastructure and resources required to process the business facilities;
All the computers and network appliances in the new location needs to have internet access;
The new location for the office need to have a robust physical and network security;

Limits and Exclusions

The relocation of the Creative Technology Private Limited office does not include the following aspect within its scope:

The new location for the Creative Technology Private Limited will not change after the finalization and selection of new location;
Construction of the new office building is not included within the project scope;

Reviews with the Customers
The feasibility study, relocation planning, communication plan, staffing plan and budget for the relocation project has been reviewed and approved by the manager and business analyst of Creative Technology Private Limited.

Establishing the priorities of the project

Enhance

Constraint

Cost

Performance

Time

Table 1: Priority Matrix
(Source: Created by Author)
As depicted in the above table that priority of the different elements in the relocation project. It is shown the table that cost parameter to relocate the office to the new location is acceptable. On the other hand, the performance of the project management is a constraint that means, the effectiveness of the relocation project cannot be compromised with. Furthermore, completing the project before the scheduled time will add more value and standard to the project management.
Work Breakdown Structure of the project

Task Name

Cost

Resource Names

Office Relocation Project

$511920

Start Project

$0.00

Feasibility Plan

$94,000.00

Relocation Planning

$32,400.00

Business analyst, project manager

Budget Planning

$30,800.00

Architect team, Business analyst, project manager

relocation Project Scheduling

$30,800.00

Architect team, Business analyst, project manager

Requirement identification

$52,400.00

Need of new office location

$15,200.00

Analysis of Customer

$9,600.00

Business Analyst

Structure of Office

$5,600.00

Architect team

Identification of Project Constraints

$25,200.00

Business analyst, project manager

Staffing Plan

$12,000.00

project manager

Selection of New Location

$34,000.00

Lease/ Contract new facility

$6,000.00

legal advisors

Access Facility Agreement of the new location

$19,600.00

Business analyst, legal advisors

Notify Realtor

$8,400.00

legal advisors

Design of New Office

$281,120.00

Architectural Design

$200,320.00

Interior Design

$191,520.00

Cubicles

$17,640.00