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PROJ6016 Employer Based Project
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PROJ6016 Employer Based Project
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Course Code: PROJ6016
University: La Trobe University
MyAssignmentHelp.com is not sponsored or endorsed by this college or university
Country: Australia
Question
Context:
In the course of this subject the student will be responsible for bridging theory and practice while undertaking a substantial body of work above and beyond their normal employment duties. The student will prepare a daily log of their activities and present to the academic supervisor at fortnightly intervals. The academic supervisor will then provide formative guidelines and feedback to the student so they can ensure the overall subject objectives are met.
Instructions:
In preparing your assignment, ensure you include the following:
a daily log of activities as part of the project;
a description of the tasks that have been achieved on that day;
an explanation of the outcome and how it is related to the project; and
supporting commentary and reflection.
Answer
Project Management Capstone
Introduction
Project Title
Corporate Database Development for First National Bank (FNB)
Project Aim
The aim of the project is to implement a corporate database at FNB and make sure that the employees adapt to the changes.
Project Background
First National Bank (FNB) is one of the finest banks that are set up in the Midwest. The bank has been involved in purchasing small banks in Ohio. The expansion of the business operations and activities will lead to the requirements and involvement of increased number of data sets. It will be required to implement a corporate database in the bank.
Project Benefits
The resources of the bank will be better utilized with the implementation of the corporate database.
The business services and operations will be streamlined leading to higher returns on investment.
The business risks and cost of business will come down leading to higher investor engagement and customer satisfaction levels.
Project Objectives
To successfully implement the corporate database in the First National Bank
To migrate and manage the existing information and data sets in a secure manner
To adhere with the estimated schedule and budget for the project (Wearne, 2014)
Project Scope
Organizational Context
First National Bank (FNB) is one of the finest banks that are set up in the Midwest. The bank has been involved in purchasing small banks in Ohio. The expansion of the business operations and activities will lead to the requirements and involvement of increased number of data sets. It will be required to implement a corporate database in the bank. The resources of the bank will be better utilized with the implementation of the corporate database. The business services and operations will be streamlined leading to higher returns on investment. The business risks and cost of business will come down leading to higher investor engagement and customer satisfaction levels (Teller, 2013).
In-Scope & Out-of-Scope Items
The following tasks will be completed by the members of the project team:
Observation & Analysis of the Current System
Aims and Objectives Definition
Development of the Project Proposal
Meeting with Stakeholders
Project Approval
Risks Assessment and management
Scope Definition and Project Estimations
Change Management Planning
Resource Allocation
Security Planning & Communication Guidelines
Technical Infrastructure Analysis
Procurement of database and other tools
Designing of the database set-up
Setting up of the environment and infrastructure (Dalcher, 2015)
Network Compatibility and topologies
Database implementation
Syncing with other tools
Integration with BI tools
Migration of legacy data and systems
User access and permissions
Security Analysis
Trainings to the employees of FNB
Management of changes
Feedback and lessons learned
Performance ratings and measurement
Final documentation
The members of the project team will not negotiate with the vendors and supplier groups. The marketing tasks will also not be covered.
Project Deliverables
Project Proposal & Plan: The document covering the high-level and elaborated details of the project.
Migrated information sets: The data sets migrated from the legacy system to the new system.
Change Report: List and details of the changes made or to be made.
Minutes of Meetings: The notes on the daily and weekly project meetings.
Final Report: Completion report of the project.
Success Criteria
Cost & Schedule Variance: These values will be calculated as per the Earned Value Analysis method and the project will be considered successful only when the values are not negative.
Employee Feedback: The feedback from the employees of FNB will be collected and shall be positive.
Performance Graphs: The database performance graphs will be obtained.
Return on Investment: The value of ROI will be calculated.
Resources
Resource Name
Work
Project Manager
112 hrs
Aims and Objectives Definition
8 hrs
Project Proposal
8 hrs
Meeting with Stakeholders
8 hrs
Project Approval
8 hrs
Risks Assessment
8 hrs
Scope Definition and Project Estimations
8 hrs
Resource Allocation
8 hrs
Security Planning & Communication Guidelines
8 hrs
Procurement of database and other tools
16 hrs
Feedback and lessons learned
16 hrs
Performance ratings and measurement
16 hrs
Database Administrator
120 hrs
Observation & Analysis of the Current System
8 hrs
Database implementation
24 hrs
Migration of legacy data and systems
32 hrs
User access and permissions
16 hrs
Management of changes
40 hrs
Data Analyst
32 hrs
Migration of legacy data and systems
32 hrs
Database Expert
72 hrs
Risks Assessment
8 hrs
Change Management Planning
8 hrs
Designing of the database set-up
16 hrs
Syncing with other tools
24 hrs
Integration with BI tools
16 hrs
Technical Expert
56 hrs
Technical Infrastructure Analysis
8 hrs
Setting up of the environment and infrastructure
16 hrs
Network Compatibility and topologies
16 hrs
Integration with BI tools
16 hrs
Security Analyst
24 hrs
Security Planning & Communication Guidelines
8 hrs
Security Analysis
16 hrs
Technical Writer
24 hrs
Final documentation
24 hrs
Trainer
40 hrs
Trainings to the employees of FNB
40 hrs
Linkages
Information Security: The implementation of the corporate database will lead to enhanced security of the information sets.
Performance Growth: The performance and skill sets of the employees will be improved with the use of new tools.
Risk Plan
Assumptions
The skill sets of the resources will be utilized in the project correctly.
The Project Manager will have the skills to utilize the resources in an optimum manner.
Constraints
Project schedule and budget
Resource skills and competencies
Risk Register
ID
Name
Probability (01. To 1)
Impact (1 to 10)
Score
Response
1
Resistance to Change
0.8
9
7.2
The risk to FNB corporate database project shall be treated and resolved with avoidance strategy.
2
Information Security Attacks
0.9
10
9
The risk to FNB corporate database project shall be treated and resolved with mitigation & avoidance strategy.
3
Communication Gaps
0.5
7
3.5
The risk to FNB corporate database project shall be treated and resolved with avoidance strategy.
4
Schedule/Budget Overrun
0.4
8
3.2
The risk to FNB corporate database project shall be treated and resolved with avoidance strategy.
5
Quality Issues
0.2
9
1.8
The risk to FNB corporate database project shall be treated and resolved with avoidance strategy (Atkinson, Crawford, & Ward, 2006).
6
Legal Obligations
0.2
10
2
The risk to FNB corporate database project shall be treated and resolved with avoidance strategy.
7
Technical Failures
0.5
6
3
The risk to FNB corporate database project shall be treated and resolved with transfer strategy.
8
Ethical Issues
0.2
9
1.8
The risk to FNB corporate database project shall be treated and resolved with avoidance strategy.
9
Operational Mistakes
0.6
5
3
The risk to FNB corporate database project shall be treated and resolved with avoidance strategy.
10
Resource Risks – Unavailability, performance issues
0.4
7
2.8
The risk to FNB corporate database project shall be treated and resolved with avoidance strategy.
Work Breakdown
The work breakdown structure for the project is as shown below.
WBS
Task Name
1
Corporate Database Development
1.1
Initiation
1.1.1
Observation & Analysis of the Current System
1.1.2
Aims and Objectives Definition
1.1.3
Project Proposal
1.1.4
Meeting with Stakeholders
1.1.5
Project Approval
1.1.6
Milestone 1: Project Proposal
1.2
Planning
1.2.1
Risks Assessment
1.2.2
Scope Definition and Project Estimations
1.2.3
Change Management Planning
1.2.4
Resource Allocation
1.2.5
Security Planning & Communication Guidelines
1.2.6
Technical Infrastructure Analysis
1.2.7
Milestone 2: Project Plan
1.3
Execution
1.3.1
Procurement of database and other tools
1.3.2
Designing of the database set-up
1.3.3
Setting up of the environment and infrastructure
1.3.4
Network Compatibility and topologies
1.3.5
Database implementation
1.3.6
Syncing with other tools
1.3.7
Milestone 3: Corporate Database
1.4
Implementation & Control
1.4.1
Integration with BI tools
1.4.2
Migration of legacy data and systems
1.4.3
User access and permissions
1.4.4
Security Analysis
1.4.5
Milestone 4: Migrated data sets
1.5
Closure
1.5.1
Trainings to the employees of FNB
1.5.2
Management of changes
1.5.3
Feedback and lessons learned
1.5.4
Performance ratings and measurement
1.5.5
Final documentation
1.5.6
Milestone 5: Completion Report
Timeframe & Milestones
WBS
Task Name
Duration
1
Corporate Database Development
61 days
1.1
Initiation
22 days
1.1.1
Observation & Analysis of the Current System
1 day
1.1.2
Aims and Objectives Definition
1 day
1.1.3
Project Proposal
1 day
1.1.4
Meeting with Stakeholders
1 day
1.1.5
Project Approval
1 day
1.1.6
Milestone 1: Project Proposal
0 days
1.2
Planning
6 days
1.2.1
Risks Assessment
1 day
1.2.2
Scope Definition and Project Estimations
1 day
1.2.3
Change Management Planning
1 day
1.2.4
Resource Allocation
1 day
1.2.5
Security Planning & Communication Guidelines
1 day
1.2.6
Technical Infrastructure Analysis
1 day
1.2.7
Milestone 2: Project Plan
0 days
1.3
Execution
18 days
1.3.1
Procurement of database and other tools
2 days
1.3.2
Designing of the database set-up
2 days
1.3.3
Setting up of the environment and infrastructure
2 days
1.3.4
Network Compatibility and topologies
2 days
1.3.5
Database implementation
3 days
1.3.6
Syncing with other tools
3 days
1.3.7
Milestone 3: Corporate Database
0 days
1.4
Implementation & Control
10 days
1.4.1
Integration with BI tools
2 days
1.4.2
Migration of legacy data and systems
4 days
1.4.3
User access and permissions
2 days
1.4.4
Security Analysis
2 days
1.4.5
Milestone 4: Migrated data sets
0 days
1.5
Closure
17 days
1.5.1
Trainings to the employees of FNB
5 days
1.5.2
Management of changes
5 days
1.5.3
Feedback and lessons learned
2 days
1.5.4
Performance ratings and measurement
2 days
1.5.5
Final documentation
3 days
1.5.6
Milestone 5: Completion Report
0 days
Communication Plan
Stakeholders
Who
What are their information needs
How & when will we provide them information
First National Bank (FNB)
Project Sponsor
Details of the adaptability and resistance of the employees towards the change, project estimates, project progress status, project schedule & budget, major issues
Meetings: Weekly basis using teleconferencing tools
Updates and Notifications: Emails
Information Sharing: SharePoint location
Investors
The investors associated with FNB
Project benefits, release date, aims and objectives
Meetings: Weekly basis using teleconferencing tools
Updates and Notifications: Emails
Information Sharing: SharePoint location (Missonier, & Loufrani-Fedida, 2014)
Customers
The end-users and clients of FNB
Project benefits, release date, aims and objectives
Meetings: Weekly basis using teleconferencing tools
Updates and Notifications: Emails
Information Sharing: SharePoint location
Suppliers
The suppliers of the tools and equipment needed in the project
List of tools
Meetings: Weekly basis using teleconferencing tools
Updates and Notifications: Emails
Information Sharing: SharePoint location
Business Partners
The partners engaged with FNB (Shareholders)
Details of the adaptability and resistance of the employees towards the change, project estimates, project progress status, project schedule & budget, major issues (Koskinen, 2004)
Meetings: Weekly basis using teleconferencing tools
Updates and Notifications: Emails
Information Sharing: SharePoint location
Project Team
The core project team responsible for carrying out the project activities
Project requirements, project funds, business case, existing system details
Meetings: Daily basis using teleconferencing tools
Updates and Notifications: Emails
Information Sharing: SharePoint location
Change Management Plan
There will be several changes that may come up in the project in the form of project technological changes, changes in expectations of the client, changes in quality parameters, resource changes, etc.
Management of these changes will be essential to ensure that the project is successful. There will be a phased process implemented for managing these changes. The phases will include planning of the changes by developing change requests followed by execution of the changes. The changes will then be monitored and controlled. The change closure will then take place.
Project Team Roles
Executive Sponsor:
· First National Bank
· Responsible for providing the project team with Project requirements, project funds, business case, existing system details
· Communication availability
Project Key Contacts:
Project Manager
Name: Project Manager
Email: Emails Address
Phone: Phone Number
Review Process:
There will be daily meeting facilitated by the Project Manager with the project team members and weekly meeting with the stakeholders. The review processes will also be included in every project phase and will be conducted by the manager in association with project board and senior management. The review reports will be published and the improvement activities will be done accordingly.
Start Date:
17th September 2018
Completion Date:
9th December 2018
Executive Sponsor
Statement:
Name:
Signature & Date:
High Level Timeline
WBS
Task Name
Duration
Start
Finish
1
Corporate Database Development
61 days
Mon 17-09-18
Sun 09-12-18
1.1
Initiation
22 days
Mon 17-09-18
Tue 16-10-18
1.2
Planning
6 days
Wed 17-10-18
Wed 24-10-18
1.3
Execution
18 days
Mon 22-10-18
Wed 14-11-18
1.4
Implementation & Control
10 days
Tue 06-11-18
Mon 19-11-18
1.5
Closure
17 days
Fri 16-11-18
Sun 09-12-18
Current Knowledge and skills
Corporate Database Development for First National Bank project plan requires the company to design a corporate database and expects employees to adapt to it. In developing the project management plan, I possess both an analyst skill and managerial skills. Before framing the plan, the exact needs of the proposed system is to be framed. In doing so, various fact finding techniques can be used. In the given scenario, observations technique was used. Information was gathered on the basis of details given in the case study. I have good skills at finding out answers to three questions – What, How and When. I was able to figure out the root cause of problem. With respect to project management, I have skills pertaining to managing time and resources. Activities were broken into small manageable small tasks. Then on the basis of previously done projects, I was able to figure out the duration each of the tasks and then I also managed to find out which all activities can be done in parallel and in linear manner. The next task of resource allocation was also done proficiently because there should not be any resource conflicts. Managing resources in assigned deadline is the key behind every successful project.
Specific area of theory
I have studied Project Management as well in my course. Specifically, in project management I studied various aspects of Project Management from the perspective of PMBoK which is Project Management Body of Knowledge. It is among the most famous methodologies in project management and is being used across the world for various types of project. In the case for the database being developed for the First National Bank, the same project management principles shall be used. This is because, it’s a large and diverse project that will ultimately affect millions of users of the bank. The database has to be robust and reliable for it to perform its required functions. Within project management, specifically, the theory that shall be used extensively would be areas of project management such as Stakeholder Management, Risk Management, Change Management, Resource, Time and Budget management among others. The theories for these respective areas needs to be strong so as to be put to use for such a task. Apart from that, my theories of Database Management Systems shall also be put to use. DBMS is an active interest area particularly because all kinds of software and systems require database and a thorough understanding of the intricacies of database management will help in the development of this project.
References
Atkinson, R., Crawford, L., & Ward, S. (2006). Fundamental uncertainties in projects and the scope of project management. International Journal Of Project Management, 24(8), 687-698. doi: 10.1016/j.ijproman.2006.09.011
Dalcher, D. (2015). Going Beyond The Waterfall: Managing Scope Effectively Across the Project Life Cycle. Project Management Journal, 46(1), e2-e2. doi: 10.1002/pmj.21475
Koskinen, K. (2004). Knowledge Management to Improve Project Communication and Implementation. Project Management Journal, 35(2), 13-19. doi: 10.1177/875697280403500203
Missonier, S., & Loufrani-Fedida, S. (2014). Stakeholder analysis and engagement in projects: From stakeholder relational perspective to stakeholder relational ontology. International Journal Of Project Management, 32(7), 1108-1122. doi: 10.1016/j.ijproman.2014.02.010
Sul, W., Yeom, H., & Jung, H. (2018). Towards Sustainable High-Performance Transaction Processing in Cloud-based DBMS. Cluster Computing. doi: 10.1007/s10586-018-2826-3
Teller, J. (2013). Portfolio Risk Management and Its Contribution to Project Portfolio Success: An Investigation of Organization, Process, and Culture. Project Management Journal, 44(2), 36-51. doi: 10.1002/pmj.21327
Turner, J. (2006). Towards a theory of project management: The nature of the project governance and project management. International Journal Of Project Management, 24(2), 93-95. doi: 10.1016/j.ijproman.2005.11.008
Wearne, S. (2014). Evidence-Based Scope for Reducing “Fire-Fighting” in Project Management. Project Management Journal, 45(1), 67-75. doi: 10.1002/pmj.21395
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