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PRM701 Project Management Principles
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PRM701 Project Management Principles
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Course Code: PRM701
University: University Of The Science
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Country: United States
Questions:
To enable you, as part of a team, to design and plan a new project for authorisation and define its scope. The planning process is an opportunity for you to demonstrate that you can interact effectively in leadership and/or subordinate project roles.
Product:
Preliminary Project Charter and Management Plan for “NOOSA CONVENTION AND PERFORMING ARTS CENTRE”
Criteria
Application of an advanced understanding of the project management body of knowledge, including recent developments.
Designing and planning of a new project for authorisation and definition of its scope. Participation in a project team to achieve project objectives and balance project constraints.
Presentation of professional written material utilising relevant literature and industry benchmarks.
ATTACHED FILES TO BE REFERRED:
AEC – Noosa Convention and Performing Arts Centre Pre Feasibility Review
CCIQ Noosa Convention and Cultural Centre Initiative Pre Feasibility Study
Council report – Review of proposal for Noosa Convention and Cultural Centre
Convention Centre – Council resolution.
Answers:
BACKGROUND
The project is developed for forming the effective and improved construction activities for building convention and art centre for Noosa. The construction activities would result in forming the development of the art and convention centre for Noosa. The project would consider the location, construction, and operation of the Noosa Convention and Art Centre. The development of the centre would help the business organization for listing the development of the operations for the alignment of the operations.
DRIVERS FOR THE PROJECT
The CCIQ has initiated the project pre-feasibility analysis for development of the building for Convention and Art Centre of the improved functional and development model. The Council of AEC Gropu Pvt. Ltd. has been undertaking the review for the CCIQ’s feasibility analysis of Noosa Convention and Art Centre. The Council has taken the decision for initiating the plan development for the implication of the effective and improved functional development.
PROJECT OBJECTIVES
The objectives of the project is aligned for ensuring that improved communication is aligned for listing the development of the activities of the operations. The objectives of project include,
To develop a project plan for listing the facilities of the effective construction activities
To develop the convention and art centre for the alignment of the specific activities
To form the development of successive alignment activities for the user specific operations
PROJECT CONCEPT
The project of construction of Noosa Convention and Art Centre is based on the implication of the project management principles and Information Technology development. The formation of the effective and improved construction activities would ensure that the required centre construction is built at the required location. The feasibility study is formed for installing the development of the improved activities.
ALIGNMENT TO BUSINESS OBJECTIVES
The business objectives for the deployment of the effective and improved communication are helpful for listing the deployment of the effective business operations. The alignment of the improved activities would allow the formation of the convention and art centre for Noosa. The use of the centre would be helpful for renting it and getting the total cost recovery for the project development. The site development is successive with the implementation of the effective development process. The business objective for Noosa is to increase the operating revenue of $2,481,339.00 so that it exceeds the operating expenditure of $4,166,251.00. The total earnings of the organization must be a positive expected value due to the project.
SCOPE MANAGEMENT
DELIVERABLES
The deliverables for the project of construction of Noosa Convention and Art Centre are arranged chronologically in the following table,
Serial No
Deliverable
End Date
D1
Procurement Documentation for the project
Wed 2/21/18
D2
Charter Documentation
Mon 2/26/18
D3
Project Initiation Documentation
Wed 2/28/18
D4
Project Scheduling
Fri 3/2/18
D5
Accumulating material resources and machineries
Fri 3/16/18
D6
Setting site office
Mon 4/2/18
D7
Excavating site foundations and elevator pit
Tue 5/1/18
D8
Windows and Doors are Constructed
Tue 6/5/18
D9
Drainage and Plumbing is done
Fri 6/22/18
D10
Partition of site for Convention and Art Centre
Wed 7/4/18
D11
Convention Section is carved out
Tue 7/10/18
D12
Art centre is carved out
Fri 7/27/18
D13
Fire Safety and First Aid is installed in abundance
Wed 8/22/18
D14
Final Furnishing of the Centre
Thu 8/30/18
D15
Convention and Art Centre is Inaugurated
Thu 9/13/18
BUSINESS HUB
The business hub for the project includes the development of the effective operational center for developing improved operations for the organization. The Noosa Convention and Art Center require the use of the supportive development factor. The deployment of the effective and improved functional analysis is helpful for the deployment of the sufficient integration model.
SCOPE INCLUSIONS
The project scope for the project of construction of Noosa Convention and Art Centre includes the following items,
Documents: Project Charter, Project Initiation, Procurement, Contractor Agreement, Final Report, and Approval Documentation
Works: Site construction (clearing, pillar works, cementing, leveling, and concreting), Infrastructure construction (walls, floors, window, doors, and roofs), Interior Construction (power line, electricity, paintings, furniture, fixtures, and other works), and final construction (medical kit installation and fire safety installation)
SCOPE EXCLUSIONS
The project of construction of Noosa Convention and Art Centre excludes the development of communication plan, risk management plan, and development of transportation activities. The project manager would not have to take care of the operations of the contractor and the alignment of the effective change management plan.
ASSOCIATED WORKS
The associated works of the project include the development of the office site at the location of the site for ensuring effective communication. The formation of the Noosa convection and art center would be helpful for listing the deployment of the construction activities. The allocation of the successive modification of the construction is dependent of the integration of the construction management with the principles of project management. The activity of applying for electricity power, external power for the construction works, alignment of the communication at the work site, and machinery management.
HANDOVER
The project handover would be done when the government officer would inspect and approve the project operations for the alignment of the effective and improved project integration activities. The formation of the supporting documentation would allow the formation of the effective and improved functional development modification. The handover of the projects would be supplied for forming the occasional development of the convention and art centre for Noosa.
PROJECT ASSUMPTIONS
ASSUMPTIONS
The assumptions of the project of construction of Noosa Convention and Art Centre are,
Expected outcome of pre-feasibility study:
The pre-feasibility study for the project of construction of Noosa Convention and Art Centre would yield expected results for CCIQ.
Completion of construction:
The completion of the construction works for the Noosa Convention and Art Centre must be done in the expected time and duration.
Profit generation:
The business objective for Noosa is to increase the operating revenue of $2,481,339.00 so that it exceeds the operating expenditure of $4,166,251.00 for generating profit for the organization.
CONSTRAINTS
The constraints of the project of construction of Noosa Convention and Art Centre are,
Time: The time duration acts as the major constraints for the project since the project of construction of Noosa Convention and Art Centre is a construction project. The project is expected to complete in duration of 6-7 months of time.
Cost: The resource utilization is a feasibility analysis factor that also acts the constraint for the project of construction of Noosa Convention and Art Centre. The overall budget of the project must be confided to $200,000 so that the organization can overcome this amount in short period of time.
Construction Factors: Some factors like weather, quality of raw materials, machine performance, and skill of workers also act as the constraints of the project.
POTENTIAL ISSUES
The potential issues of the project of construction of Noosa Convention and Art Centre are,
Lack of construction materials: The raw materials like sand, brick, clay, cement, pillars, and concrete are the primary raw materials required for the project of construction. The lack of these raw materials results in forming the major issue in forming the improvement of the operations.
Delay in construction: The delay in project activity completion results in forming the management of the profound system development. The alignment of the operations had resulted in listing the number of resources and probability of occurrence of the issues.
OPPORTUNITIES
The opportunities of the project of construction of Noosa Convention and Art Centre are,
Integration of the principles: The integration of the principles of project management and construction activities would be implied for the development of the operations. The analysis of the operations and linking the development of the operations would be possible for listing the deployment of the activities.
Increase in revenue: The revenue generation of the activities would be helpful for listing the development of the effective development model. The modification of the operations would align the modification had aligned the operational development of the operations.
INTEGRATION MANAGEMENT
METHODOLOGY
The methodology for the integration management for the project of construction of Noosa Convention and Art Centre include the following 6 steps,
Step 1: Initiating- The initiation phase is helpful for starting the integration management for the project operations
Step 2: Planning- The planning phase lists out the required activities for the implementation of the integration management of the construction projects
Step 3: Executing- The execution of the project activities would help in implying the activities of the implementation management
Step 4: Monitoring and Controlling- The monitoring and controlling would imply the modification of the occasional activities of the project
Step 5: Closing- The closing phase is formed for forming the effective and improved closure checklist for the project
CHANGE CONTROL
The change control is developed for ensuring that the project of construction of Noosa Convention and Art Centre would imply expected project outcomes from the project. The implication of the change control is helpful for listing the development of the effective and improved functional changes in the project. The change control can be implied by the help of 7QC tools and Six Sigma implementation.
PERFORMANCE REPORTING
The performance reporting for the project of construction of Noosa Convention and Art Centre is based on the project progress evaluation report that is made for ensuring that project activities are being carried out successfully as expected.
AUDIT
Project audit is done for analyzing the monetary benefits of the project of construction of Noosa Convention and Art Centre for developing effective and improved outcomes of the project. The audit can be done by analyzing the resource usage document, NPV analysis, and progress checklist.
DEPENDENCIES
The project dependencies are analyzed by considering the project plan in form of methodology and the relation of the tasks are the dependency for the project plan. The project plan is developed following the traditional waterfall methodology and it would help in forming the project timeline.
TIME MANAGEMENT
SCHEDULE
The project schedule for the project of construction of Noosa Convention and Art Centre is shown in the table below,
WBS
Task Name
Duration
Start
Finish
0
NOOSA CONVENTION AND PERFORMING ARTS CENTRE
157 days
Thu 2/8/18
Fri 9/14/18
1
Preliminary Study
10 days
Thu 2/8/18
Wed 2/21/18
1.1
Preparing Submit Bond and Insurance Documents
3 days
Thu 2/8/18
Mon 2/12/18
M1
Obtaining Approval for Proceeding and Building Permits
2 days
Tue 2/13/18
Wed 2/14/18
1.3
Feasibility Analysis of the Construction Requirements
3 days
Thu 2/15/18
Mon 2/19/18
1.4
Procurement Documentation for the project
2 days
Tue 2/20/18
Wed 2/21/18
2
Project Initiation
8 days
Thu 2/22/18
Mon 3/5/18
M2
Project Kickoff meeting
1 day
Thu 2/22/18
Thu 2/22/18
2.2
Charter Documentation
2 days
Fri 2/23/18
Mon 2/26/18
2.3
Project Initiation Documentation
2 days
Tue 2/27/18
Wed 2/28/18
2.4
Project Scheduling
2 days
Thu 3/1/18
Fri 3/2/18
2.5
Submission of documents
1 day
Mon 3/5/18
Mon 3/5/18
3
Site Development
41 days
Tue 3/6/18
Tue 5/1/18
3.1
Clearing site
4 days
Tue 3/6/18
Fri 3/9/18
M3
Accumulating material resources and machineries
5 days
Mon 3/12/18
Fri 3/16/18
3.3
Installing power source
6 days
Mon 3/19/18
Mon 3/26/18
3.4
Setting site office
5 days
Tue 3/27/18
Mon 4/2/18
3.5
Cutting and Filling land of site as required
7 days
Tue 4/3/18
Wed 4/11/18
3.6
Storm Drainage and Exterior Fire line development
6 days
Thu 4/12/18
Thu 4/19/18
M4
Construction foundation for the site
3 days
Fri 4/20/18
Tue 4/24/18
3.8
Excavating site foundations and elevator pit
5 days
Wed 4/25/18
Tue 5/1/18
4
Construction of Convention and Arts Centre
87 days
Wed 5/2/18
Thu 8/30/18
4.1
Floor and Wall Construction
25 days
Wed 5/2/18
Tue 6/5/18
4.1.1
Steel Pillars are eradicated
4 days
Wed 5/2/18
Mon 5/7/18
4.1.2
Concrete and Brick Walls are developed
6 days
Tue 5/8/18
Tue 5/15/18
4.1.3
Concrete Flooring
7 days
Wed 5/16/18
Thu 5/24/18
4.1.4
Developing Roofs
5 days
Fri 5/25/18
Thu 5/31/18
M5
Windows and Doors are Constructed
3 days
Fri 6/1/18
Tue 6/5/18
4.2
Electricity and Drainage works
21 days
Wed 6/6/18
Wed 7/4/18
4.2.1
Power lines and electric supply is installed
7 days
Wed 6/6/18
Thu 6/14/18
4.2.2
Drainage and Plumbing is done
6 days
Fri 6/15/18
Fri 6/22/18
4.2.3
Painting and Other Carpentry Works are done
5 days
Mon 6/25/18
Fri 6/29/18
M6
Partition of site for Convention and Art Centre
3 days
Mon 7/2/18
Wed 7/4/18
4.3
Convention Section Development
13 days
Thu 7/5/18
Mon 7/23/18
4.3.1
Convention Section is carved out
4 days
Thu 7/5/18
Tue 7/10/18
4.3.2
Seating Arrangements and Interior Works are done
5 days
Wed 7/11/18
Tue 7/17/18
4.3.3
Necessary Furniture and fixtures are formed
4 days
Wed 7/18/18
Mon 7/23/18
4.4
Art Section Development
13 days
Tue 7/24/18
Thu 8/9/18
4.4.1
Art centre is carved out
4 days
Tue 7/24/18
Fri 7/27/18
4.4.2
Interior is lavishly developed
5 days
Mon 7/30/18
Fri 8/3/18
4.4.3
All required tools and art equipments are installed
4 days
Mon 8/6/18
Thu 8/9/18
4.5
Other Installation
15 days
Fri 8/10/18
Thu 8/30/18
4.5.1
Matching Furniture, Fixtures, and Drapes are made
4 days
Fri 8/10/18
Wed 8/15/18
4.5.2
Fire Safety and First Aid is installed in abundance
5 days
Thu 8/16/18
Wed 8/22/18
M7
Final Furnishing of the Centre
6 days
Thu 8/23/18
Thu 8/30/18
5
Inspection and Approval
10 days
Fri 8/31/18
Thu 9/13/18
5.1
Development of final completed project report
5 days
Fri 8/31/18
Thu 9/6/18
5.2
Submission of reports
1 day
Fri 9/7/18
Fri 9/7/18
5.3
Government Officer Inspection
1 day
Mon 9/10/18
Mon 9/10/18
M8
Approval from the officer
2 days
Tue 9/11/18
Wed 9/12/18
5.5
Convention and Art Centre is Inaugurated
1 day
Thu 9/13/18
Thu 9/13/18
M9
Project is Closed
1 day
Fri 9/14/18
Fri 9/14/18
MILESTONES
The milestones for the project of constructing the Noosa Convention and Art Centre are given below,
M1. Approval for project initiation- 2 days- Tue 2/13/18-Wed 2/14/18
M2. Project Kickoff meeting- 1 day- Thu 2/22/18-Thu 2/22/18
M3. Accumulating material resources and machineries- 5 days- Mon 3/12/18-Fri 3/16/18
M4. Construction foundation for the site- 3 days- Fri 4/20/18-Tue 4/24/18
M5. Windows and Doors are Constructed- 3 days- Fri 6/1/18-Tue 6/5/18
M6. Partition of site for Convention and Art Centre- 3 days- Mon 7/2/18 -Wed 7/4/18
M7. Final Furnishing of the Centre- 6 days- Thu 8/23/18-Thu 8/30/18
M8. Approval from the officer- 2 days- Tue 9/11/18-Wed 9/12/18
M9. Project is Closed- 1 day- Fri 9/14/18 -Fri 9/14/18
COST MANAGEMENT
COST MANAGEMENT FRAMEWORK
The cost management framework that would be used for the project of constructing the Noosa Convention and Art Centre is TCM or total cost management framework. The total cost management framework can be divided into four major sections namely basic process of cost management, functional process of strategic asset management, functional processes of project control and enabling process of total cost management.
PROJECT BUDGET
The project budget comprise of using both material and human resources for the development of the final project deliverable. The project budget is developed for ensuring that the overall cost of the project should not exceed $200,000.00. The detailed cost budget is given below,
Resource Name
Type of Resource
Work
Standard Rate
Cost
Documenter
Human
128 hrs
$80.00/hr
$10,240.00
Project Manager
Human
80 hrs
$125.00/hr
$10,000.00
Analyst
Human
24 hrs
$70.00/hr
$1,680.00
Planner
Human
16 hrs
$75.00/hr
$1,200.00
Contractor
Human
248 hrs
$115.00/hr
$28,520.00
Electrical Engineer
Human
192 hrs
$120.00/hr
$23,040.00
Workers
Human
264 hrs
$105.00/hr
$27,720.00
Civil Engineer
Human
200 hrs
$120.00/hr
$24,000.00
Mason
Human
104 hrs
$85.00/hr
$8,840.00
Carpenter
Human
40 hrs
$90.00/hr
$3,600.00
Interior Developer
Human
32 hrs
$100.00/hr
$3,200.00
Officer
Human
24 hrs
$0.00/hr
$0.00
Site Clearing Equipments
Material
1
$640.00
$640.00
Power Cost
Material
1
$1,340.00
$1,340.00
Bricks
Material
1
$1,640.00
$1,640.00
Sand
Material
1
$1,390.00
$1,390.00
Cement
Material
1
$1,590.00
$1,590.00
Clay
Material
1
$1,500.00
$1,500.00
Mixer
Material
1
$600.00
$600.00
Site Excavating Machinery
Material
2
$830.00
$1,660.00
Drainage Pipes
Material
1
$1,300.00
$1,300.00
Fire Line
Material
1
$1,800.00
$1,800.00
Steel Pillars
Material
1
$3,100.00
$3,100.00
Flooring Tiles
Material
1
$1,800.00
$1,800.00
Roof
Material
1
$1,800.00
$1,800.00
Windows
Material
1
$1,600.00
$1,600.00
Doors
Material
1
$2,000.00
$2,000.00
Line wires
Material
1
$2,200.00
$2,200.00
Meter
Material
1
$1,300.00
$1,300.00
Board
Material
1
$700.00
$700.00
Paints
Material
1
$2,900.00
$2,900.00
Carpentry tools
Material
1
$2,300.00
$2,300.00
Seats and Tables
Material
1
$4,300.00
$4,300.00
Furniture and Fixtures
Material
2
$7,300.00
$14,600.00
Art Tools and Equipments
Material
1
$3,300.00
$3,300.00
Fire Extinguisher
Material
1
$1,500.00
$1,500.00
First Aid kits
Material
1
$1,100.00
$1,100.00
Total Budget
$200,000.00
SOURCE OF FUNDS
The source of the funds for the project of constructing the Noosa Convention and Art Centre is the investments by Commonwealth Funding Approval.
FINANCIAL FEASIBILITY OUTCOMES
The financial feasibility outcomes of the project is shown below,
HUMAN RESOURCE MANAGEMENT
ROLES
Resource Name
Roles
Documenter
Preparing Submit Bond and Insurance Documents
Procurement Documentation for the project
Charter Documentation
Project Initiation Documentation
Submission of documents
Development of final completed project report
Submission of reports
Project Manager
Obtaining Approval for Proceeding and Building Permits
Project Kickoff meeting
Accumulating material resources and machineries
Convention and Art Centre is Inaugurated
Project is Closed
Analyst
Feasibility Analysis of the Construction Requirements
Planner
Project Scheduling
Contractor
Clearing site
Setting site office
Storm Drainage and Exterior Fire line development
Seating Arrangements and Interior Works are done
Interior is lavishly developed
Final Furnishing of the Centre
Electrical Engineer
Installing power source
Power lines and electric supply is installed
Fire Safety and First Aid is installed in abundance
Final Furnishing of the Centre
Workers
Cutting and Filling land of site as required
Steel Pillars are eradicated
Developing Roofs
Windows and Doors are Constructed
Necessary Furniture and fixtures are formed
All required tools and art equipments are installed
Drainage and Plubming is done
Civil Engineer
Construction foundation for the site
Excavating site foundations and elevator pit
Convention Section is carved out
Art centre is carved out
Partition of site for Convention and Art Centre
Final Furnishing of the Centre
Mason
Concrete Flooring
Concrete and Brick Walls are developed
Carpenter
Painting and Other Carpentry Works are done
Interior Developer
Matching Furniture, Fixtures, and Drapes are made
Officer
Government Officer Inspection
Approval from the officer
COMMUNICATIONS MANAGEMENT
INTRODUCTION
The communication management is implied for effective communication plans for forming the flow of information in the project among the project stakeholders.
CONSTRAINTS
The medium, time, and technical difficulty acts as the constraints for the communication process of the project.
STAKEHOLDER COMMUNICATIONS
Stakeholder communications is implied for forming the development of the improved activities and alignment of the operations for the development of transfer management.
PROJECT TEAM DIRECTORY
The project team directory is implied for forming the development and alignment of the operations for the effective management process.
PROCUREMENT AND CONTRACTS MANAGEMENT
PROCUREMENT MANAGEMENT
The procurement management for the project can be done by following the steps mentioned below,
Step 1- Identification of the needs
Step 2- Description of the process and reason analysis
Step 3- Assigning type of procurement
Step 4- Development of timing of procurement and owner of project
Step 5- Updating the status of the procurement
Step 6- Closing the procurement process
QUALITY MANAGEMENT
The quality management process can be implied using PDCA cycle and it would help in improving the quality of the construction activities for the project. The following diagram is helpful for the development of the final quality management process,
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