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PPMP20014 Complex Project Management
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PPMP20014 Complex Project Management
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Course Code: PPMP20014
University: Central Queensland University
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Country: Australia
Question
The Task
Your task is to consider:-
the causes, environments, and properties of complex projects;
different tools and techniques to aid a project manager manage complex projects;
the degree and nature of the projects cases discussed in the unit in the context of the theories and ideas related to complex projects.
Then you must write an essay describing how you consider the points above are related to:-
projects with lots of parts and interconnections;
projects that contain a great deal of uncertainty;
project that are heavily time-constrained.
You should illustrate your points by identifying what are the causes, theories, tools and techniques, that might be relevant to complex projects. You should use examples taken from case studies and examples discussed during the unit.
Purpose
The primary purpose of this assessment item is to help you to be able to define your thinking and allow you to classify the tools and techniques related complex project management. The secondary purpose of this assignment is to give you the opportunity to enhance your analysis, critical thinking and written communication skills; particularly in the areas of argument development and essay writing.
Answer
Introduction
The complications and uncertainties associated with the project development affects the quality of the project in terms of time and cost. The gaps and flaws in the project management cycle should be identified so that complexities and risks associated with the development plan can be minimized. The inclusion of new technologies with the changing world increases the level of complication in managing the trends of technical and management complexities. The technical complexities are associated with the change of technology according to the requirement of the marketing trends. The existing staff members feel incompatibility with the new graphical user interface. The management complexities get increased due to ineffective management of activities among the team members for incorporating flow of information to manage effective coordination and cooperation among them. The decision making process get affected due to rising of managerial discrepancies. The employees skills and expertise should be sharpen by deploying the training and development program required for making them compatible with the new technology which helps in reducing the chaos and conflict among them (Wilson, 2012). The imbalance between the resources supply and demand results in increasing the risks of grievances among the working employees. There are various factors which contribute in increasing the complexities and uncertainties merged with the development of the project (Vidal, and Marle, 2015). The delay in the project time can occur due to the unwillingness of the employees, ineffective resource management, inaccuracy in the work distribution, and others. The cost of the project rises up due to the project is not completing on time. The scenario of the working environment can be changed by including the new technologies
Discussion
Causes, environment, and properties of the complex project
Introduction and summary
There are various theories presented by the researcher to analyse the facts related to the failure of project and uncertainties associated with it. The inter-relation and dependencies of the time, cost, and quality should be determined to handle the flow of project activities effectively. There are three major theories which are devised by the authors are categorised as:
Theory of interdependencies: The theory of interdependencies focuses on analysing the facts related to the coordination in the deployment of the project activity schedule. The communication flow of information and management of resources should be systematically arranged for maintaining correlation among the working units of the enterprise
Theory of time management: The focus should be given on completing the activities and resource distribution among the member participants within the given period of time. The preference should be given on managing the time constraints which are associated with the systematic completion of the project schedule structure. The monitoring of the critical activities helps in completing the project without any dely.
Theory of uncertainty: The identification of risks and uncertainties associated with the project completion plan should be diagnosed early during the project starting phase. The milestone should be achieved successfully by prioritizing the risks activities to minimize it effectively. The efficiency of the project manager to take effective critical decision in the emergency situation helps in flourishing the tasks without any complexities. The procedure of risks allocation and management should be systematically scheduled between the resources used in the completion of the project.
The failure of the project is due to various causes such as unwillingness of the stakeholders nad employees in completing the given tasks, failure of the project manager in synchronising the project schedule, unpredictable risks associated with the project, ineffective implementation of project management methodology, poor quality of resources used, inefficiency in identifying project requirement and development of the strategic plan, unclear goal, vision, mission, and objectives of the project development schedule, ineffective management of resources at the need and demand, and others.
The project environment focuses on the work, health, and, safety standards which are provided to the employees to compete their tasks with the given time boundaries and available resources. The project environment is based on five factors which are categorised as cultural, social, international, political, and physical. The project team is the collection of different culture with respect to caste, language, creed, race, region, and tradition (Whitney, and Daneils, 2013). The social factor is responsible for developing the team spirit among the working employees. The international relationship among the business partners and employees helps in providing the knowledge related to the different working environment for the development of the project criteria. The political control helps in analysing the role of government plays in completing the project activity schedule. The physical environment of the project helps in analysing the working facilities, machinery, and resources provided to the team members for completing the given tasks.
The success of the project can be measured by analysing the delivery of the project within the specified time and cost. The contribution of the project sponsors should be taken periodically to judge the right method used for developing the project. The areas of improvement should be monitored for increasing the efficiency of the project. The communication plan and tools should be deployed in the systematic manner to increase the affordability of information and resource management. The performance of the employees can be improved by providing health and safety facilities to them. The aim, vision, and goal of the project should be clearly defined to the stakeholders for completing the given tasks effectively. The feedback and reviews from the sponsors and owner should be readily collected for optimizing the area of improvement. It helps in improving the decision ability of the project manager. The manual tests should be performed for increasing the efficiency of the project delivery.
Evidences and Example
Causes
Description
unwillingness of the stakeholders
The stakeholders are not able to give their best due to the change in technology, poor remuneration, and others
failure of the project manager in synchronising the project schedule
Inexperience of the stakeholders in synchronising the project schedule
unpredictable risks associated with the project
The risks manager are not able to predict the risks associated with the project
ineffective implementation of project management methodology
The project manager is not able to implement right methodology for the development of the project
poor quality of resources used
The contractor does not provide good quality resources at the construction site of the project
inefficiency in identifying project requirement and development of the strategic plan
The project owner does not clearly identified the requirement of the project (Saed, Yong, and Othman, 2016)
unclear goal, vision, mission, and objectives of the project development schedule
The project manager is not able to present the clear goal, vision, mission, and objectives of the project
ineffective management of resources at the need and demand
The contractor is not able to provide the resources on time which leads to delay in the completion of the project (Sperling, 2015).
Example:
During the study of Queensland health department, we have diagnosed that the employees and the staff members do not give their best since they are not receiving adequate amount of payment. The payroll is the major problem for the QLD health department.
The deep water horizon project fails due to the oil spilling complexities associated with the functional program of the oil filling program. The environment gets polluted due to the explosion of the gases (BOEM, 2016). The pollution level of the water also get increased which is not suitable for the underground and marine living animals. The Ministry of environmental service is appointed for identifying and checking the level of pollution in the ocean and its control measures to lower down the pollution of the nearby surrounding. It is a very complex task to handle the spilling of the oils in the ocean (Ramseur, 2015). The explosion in the deep water horizon project can be depicted from the image below:
The channel tunnel project is facing the problem of signing treaty between the French and the British. The political and legal risks are equipped with the project which results in the delay of completing the construction of the tunnel. From the study of the various case studies we are able to analyse the complexities of the project to complete the activities effectively within the given time and cost.
Conclusion
It can be concluded that the project can be successfully completed by finishing the tasks within the proposed deadline by managing uncertainties associated with the project. The privilege should be given for managing the risks at an early stage of the project. The inter-relation and dependencies of the time, cost, and quality should be determined to handle the flow of project activities effectively. The scheduling of the stakeholder working curriculum activities can be done by assigning the duties and control to complete the project accordingly. The in-depth investigation helps in determining the clear aspect of goal, vision, mission, and objectives of the project development schedule.
Tools and techniques to aid project manager manage complex projects
Introduction and summary
The tools and techniques should be deployed for managing the project deliveries. The complex projects implements various tools for measuring the efficiency of the undertaken project .The progress of the project should be monitored periodically for identifying the critical path of the project. The uncertainty of the project can be measured by mapping of the project tools according to the requirement of the project. The project can be effectively controlled by deploying the tools such as network diagram, critical path analysis, and Gantt chart. The analysis of the pending action in the project activity schedule helps in minimizing the difference in the date of project completion. The critical analysis of the project activities completion by finding out the critical path of the undertaken project helps in improving the work flow performance of the project. The interdependencies and interrelationship between the project activities helps in increasing the flow of information and resources among the working units of the project. The employees should be given prediction and ordered for completing the crtical activities before than the normal flow of project activities. The monitoring of the project completion program by deploying the different measuring tools such as Gantt chart, pert chart, network diagram, critical path analysis, and others helps in increasing the monitoring process on the developed project schedule. The resources distribution should be done according to the requirement of the activities so that the supply and demand can be effectively managed between them. The leadership plays a vital role in analysing the strategic plan of the project for completing the project effectively and minimizing the risks associated with the project for the smooth working of the project.
The system anatomy tools are designed integrating the central control on the business processes. The work efficiency of the team members can be improved by synchronising the responsibilities and authorities associated with the project. The central control can be managed by defining the correlation and interrelationship between the project activities.
The performance of the project can be improved by managing the linking of time between the interconnected activities. The time should be divided among the project activities by analysing the historical performance of the project completion activities. The organization structure should be developed for managing the flow of information between the different team members of the project. The impact of risks should be measured with respect to the time required for finishing the tasks.
The deployment of earned value tools helps in evaluating the project complexities and association of the risks in completing the given tasks. The functional dependencies of the transaction should be measured for systematic management of the activities. The net profit gained by the programmed project activities can be evaluated by increasing the transparency and interrelationship between them.
The implementation of the soft linking tools helps in analysing the technical barriers which are associated with the project development schedule. The feedback and reviews of the sponsors and owners should be given privilege for improving the control over the project schedule and systematic arrangement of the resources for finishing the tasks with efficiency and effectiveness.
The project performance can be improved by managing the strategic alignment between the internal and external members of the project.
Evidences and Example
Network Diagram:
The project planning can be effectively analysed by viewing the network diagram of the project activities. It helps in analysing the interrelationship between the activities to get central control of the activity schedule. The precedence of the activities helps in analysing the input and output of the interdependent activities (Lebcir, Choudhrie, 2011). The total duration of the time required for finishing the tasks can be calculated by analysing the network diagram. The difference between the early start of the activities and late finish of the activities helps in measuring the slack time.
Critical Path analysis:
The critical path should be determined from the Gantt chart to analyse the priority of activities which are set for completing the tasks within the given period of time. The critical activities should be incorporated with the Zero slack values for determining the efficiency of the project effectively. The increment in the slack value results in delay of the project activities. The monitoring of the critical path manages the centralized control on the project performance. The critical activities are competed before than the other normal project activities for ensuring the completion of the project within the given project boundaries of time and cost.
Program evaluation and Review method:
The PERT chart is prepared for analysing the completion of the critical activities in the given period of time. The analysis of the critical path helps in establishing smooth flow of activities for completing the project effectively. The planning and scheduling of activities can be simplified by initializing the pert chart.
Gantt chart
The project activities can be systematically scheduled by giving proper duration of activities to finish the tasks effectively. The allocation of resources and cost helps in improving the flow of information between various units of the project.
Work Breakdown structure
The work breakdown structure should be developed for dividing the project activities into different modules for finishing the given task effectively. The given project activities is hierarchically decomposed into various smaller activities which helps in increasing the scheduling of time, cost, and control.
Documentation
The documentation of the project should be prepared for improving the business units and operation in the future. The dependencies of the project schedule should be systematically documented for future reference. The project status report helps in minimising the risks associated with the project.
Conclusion
It can be concluded that the inclusion of different tools and technologies helps in completing the project without any complexities and setting down smooth operation of the work flow units. The progress of the project should be monitored periodically for identifying the critical path of the project. The uncertainty of the project can be measured by mapping of the project tools according to the requirement of the project. The deployment of the project tools helps in minimizing the uncertainties and risks associated with the project completion phase. The centralised control on the project activities helps in minimizing the impact of risks on the project schedule for flourishing the tasks effectively.
The Degree and nature of the project cases
Introduction and summary
According to the risks and its degree associated with the project completion phase, the projects can be divided into three categories which are classified as simple, complicated, and complex. The degree of the uncertainties and its impact on the development phases of the project helps in identifying the complexities of the project (Rauber, 2014). The selection of wrong project methodologies results in increasing the complicacies and complexities of the project. The efficiency of the project should be determined for resolving the problem domain comply with the format of activity scheduling. The activities should be systematically arranged for achieving the ultimately goal of the project. The documentation of risks and uncertainties helps in minimizing the complexities associated with the project. The framework of project activities and work breakdown structure should be prepared for managing the complexities of the project.
The simple projects are the projects which are comply with the smaller range of uncertainties and complexities within the working schedule of the project. The risks can be easily predicted by optimizing the flow of information. The inclusion of tools and technologies are not required for systematic analysing of the risks and uncertainties associated with the project delivery program (Passenheim, 2015). The assessment and evaluation of the risks should be done in the starting phase of the project.
The complicated projects are the project in which the degree of critical activities is tough to estimates the risks association with the project delivery program. The predictability of the risks is difficult to accompany during the project start-up phase (Owens, 2010). The complicacies with the project delivery program can be increased due to no systematic synchronisation of the activities to achieve the common tasks and objectives. The tools like network diagram, Gantt chart preparation, and PERT charts are implied in the designing of the project schedule. The risk manager should remain active in diagnosing the risks severity and likelihood for effective completing the project activities. The uncertainties can be arise anytime with the project phases.
The complex projects are the project in which the association of risks is not easy to determine during the project start-up phase. The risks manager is not able to analyse the impact of severity on the completion of the project phases which had a direct impact on the end results of the scheduling process. The delay in the project takes place and it is not be able to complete it within the given amount of cost and time. The possibilities of increasing the risks and uncertainties arise due to the deployment of ineffective project methodologies and project schedule (Otieno, 2014). The activities which are designed for the project to complete the given task is not aligned with the final objectives and goal of the project.
Evidences and Example
The difference between the complex, complicated and simple project can be determined by analysing the management of aircraft at the airport with its landing and take-off scheduling procedures. The strategic approach is adopted by the flight controller to manage the time of take-off and landing of the flight.
The simple project example is that the civil pilot is provided with the pre-planned strategy of take-off and landing of the flight. The aim of the controller is to make available flight on the scheduled time at the destination.
The complicated project can be analysed by the work flow management of the air traffic controller. He is the person who synchronised the management of landing and take-off of the air craft. The complicacy of the duties increases when the landing of the aircraft have to be managed in the emergency situation (Oehmen, Josef, Thuesen, Christian, Ruiz, Pedro, Geraldi, and Joana, 2015). The controller should keep all the information regarding to the weather report, change in the climatic condition, and others. The assessment of the risks should be determined in advance so that the pilot should be informed about the variation in the climatic condition during the journey of the flight.
The complex project can be analysed by taking the example of the landing and take-off of the fighter plane. The landing of the fighter plane is not fixed. It can be landed according to the emergency situation. The complexity of the flight can be increased by landing it anywhere. The flight controller should possess creative skills for landing of the flight.
Conclusion
It can be concluded that the degree of uncertainties associated with the project activity schedule helps in categorising the project into simple, complicated and complex. The project activities can be systematically scheduled by giving proper duration of activities to finish the tasks effectively to minimize the complexity of the project. The efficiency of the project should be determined for resolving the problem domain comply with the format of activity scheduling.
Discussion
The project complexity is the ratio of risks and uncertainties incorporated with the development process of the project schedule. There are various factors which give rise to the complicacies of the project such as employee restriction to adopt the change in technology for improving the operation efficacy of the business units (Ochieng, and Hughes, 2013). This result in the unwilling performance of the project stakeholders and their percentage of contribution in the development of the project degraded. The employees does not adopt ethical behaviour in the transmission of information and management of resources among them which increases the chaos and conflicts among them. The inefficacy of the project manager in the construction of the project schedule and incorporation of the time limit for the project start and finishing tasks results in the poor performance of the project. The critical thinking and creative thinking of the project manager helps in resolving the complex tasks and uncertainties associated with the system. The efficiency of the project completion process decreases with the incorrect choice of project management methodology (Dao, Kermanshachi, Shane, and Hare, 2016). The requirement of the project should be matched with the project schedule developed for achieving the required tasks and set of project goal and objectives. The complexities of the project depend upon the three major factors which are cost, time, and quality. The trend analysis of the business process should be determined for analysing the historical evidences of the past performance of the project. The success of the project can be measure by analysing the return on investment. The risks can be minimized by developing the effective plan for managing the risks at an early stage of the project (Davies, 2007). The drivers of the project should be determined in the project start up phase to minimize its impact on the project development phase and helps in finishing the project smoothly. The continuous improvement plan should be developed for minimizing the gaps in the development process of the project and helps in achieving the long term sustainability of the project. The development of the organization structure and project hierarchy system helps in scheduling the delivery of the processes effectively. The reviews of the feedbacks helps in updating the project work so as to minimise the complexities during the end process of the project. The visualization of the project methodologies helps in analysing the impact of cost, time, and quality on the end product of the project development life cycle. The uncertainties associated with the project can be measured for evaluating the level of complexities in completing the project smoothly. The peer to peer process scheduling for identifying the risks is an important tasks for analysing the project boundaries. The data should be collected for historic events to analyse the risks association with the project activities so that proactive mitigation plan should be developed for it. The dependency among the project activities should be determined so as manage the systematic scheduling of the project activities. The areas of improvement should be monitored for increasing the efficiency of the project. The communication plan and tools should be deployed in the systematic manner to increase the affordability of information and resource management. The development of the work breakdown structure and cost breakdown structure helps in reducing the risks and complexities which are associated with the project development program (Beleiu, Crisan, and Nistor, 2015). The project complexities which are associated with the project majorly increases due to the unwilling nature of the stakeholder to adopt new technology. The leadership plays a vital role in analysing the strategic plan of the project for completing the project effectively and minimizing the risks associated with the project for the smooth working of the project. The experienced project manager should be appointed for completing the project because he can take creative action plan for minimizing the impact of uncertainties by designing an alternative solution to accomplish the project tasks. The stakeholders are not possess the creative thinking skills for solving the uncertainties instantaneously (Baccarini, 2015). The delay in the scheduled activities completion will results in the increment in the project cost structure. The overrunning of the cost and time will signed as a project failure. This means that the complexities are not solved effectively during the construction of the event. The social, political, ethical, and legal risks had a direct adverse effect on the project complexities (Azim, 2010). There are various tools which are used for analysing the risks and settling down during the project initiation phase. The most successful project tools are the development of the Gantt chart to emphasis on the critical path of the project activities. The identification of the critical activities helps in setting priority to the critical tasks and completes the activities prior to the other activities.
Conclusion
It can be concluded that the incorporation of the risks and uncertainties had a direct inverse effect on the project outcome. The variation occurs in the quality of the end product as expected by the project owners and sponsors. The project fails due to the overrunning of the cost and time. The marketing analysis of the competitors helps in aiding new technologies with the project development schedule. The effective relationship should be developed with the political authorities so that legal and political risks can be effectively reduced and helps in completing the project smoothly without any interruption. The ineffective structure of the organization hierarchy system helps in inducing the risks in the project phases. The creation of the risks breakdown structure helps in minimizing the impact on the project outcome. The analysis of the risks severity and likelihood helps in associating the priority to develop effective mitigation plan to reduce its impact on the project boundaries and completing the project successfully. The development of the project schedule should be done in the direction of the project vision which should be clearly defined during the project initiation phase. The innovative inclusion of the trends and technologies decreases the throughput of the employees. The performance of the stakeholders can be improved by organizing a training program to guide them for achieving the project goal and expected outcome. It helps in increasing the contribution and willingness of the employees to give their best. The implication of the tools for analysing the risks associated with the project should be done according to the requirement of the project phase. The development of the Gantt chart, Pert chart, and network diagram helps in analysing the critical activities which can affect the completion of the project schedule within time and cost. The critical activities should be completed at top priority so that their impact on the business process can be effectively minimized. The technical complexities are associated with the change of technology according to the requirement of the marketing trends. The existing staff members feel incompatibility with the new graphical user interface. From the study of the various case studies we are able to analyse the complexities of the project to complete the activities effectively within the given time and cost. The feedback and reviews of the sponsors and owners should be given privilege for improving the control over the project schedule and systematic arrangement of the resources for finishing the tasks with efficiency and effectiveness. The analysis of the pending action in the project activity schedule helps in minimizing the difference in the date of project completion. The critical analysis of the project activities completion by finding out the critical path of the undertaken project helps in improving the work flow performance of the project. The visualization of the project methodologies helps in analysing the impact of cost, time, and quality on the end product of the project development life cycle.
References
Azim, S. (2010). Understanding and managing project complexities. 1st ed. [ebook]. Retrieved from https://www.escholar.manchester.ac.uk/api/datastream?publicationPid=uk-ac-man-scw:121030&datastreamId=FULL-TEXT.PDF
Baccarini, D. (2015). The concept of project complexities- A review. International journal of project management, 14(4), pp. 201-204. Retrieved from https://ieg.ifs.tuwien.ac.at/~aigner/projects/planninglines/evaluation/Project_Management/papers/baccarini96complexity.pdf
Beleiu, I., and Crisan, E., and Nistor, R. (2015). Main factors influencing project success. 1st ed. [ebook]. Retrieved from https://www.efos.unios.hr/repec/osi/journl/PDF/InterdisciplinaryManagementResearchXI/IMR11a05.pdf
BOEM. (2016). An analysis of the impacts of the deepwater horizon oil spill on the Gulf industry Retrieved from https://www.boem.gov/ESPIS/5/5518.pdf
Dao, B., Kermanshachi, S., Shane, J., and Hare, E. (2016). Identifying and measuring project complexities. 1st ed. [ebook]. Retrieved from https://www.researchgate.net/publication/303391889_Identifying_and_Measuring_Project_Complexity
Davies, T. (2007). Aspect of complexity: Managing project in the complex world. 1st ed. [ebook].
Lebcir, R., Choudhrie, J. (2011). A dynamic model of the effects of project complexities on time to complete construction projects. International journal of Innovation, management, and technology, 2(6). Retrieved from https://ijimt.org/papers/179-A10002.pdf
Ochieng, E., and Hughes, L. (2013). Managing project complexities in construction project: The way forward. 1st ed. [ebook]. Retrieved from https://www.omicsonline.org/open-access/managing-project-complexity-in-construction-projects-the-way-forward-2168-9717.1000e111.pdf
Oehmen, Josef, Thuesen, Christian, Ruiz, Pedro, Geraldi, and Joana. (2015). Complexity management for projects, programs, and portfolios, An engineering system perspectives. 1st ed. [ebook]. Retrieved from https://orbit.dtu.dk/files/108586258/Complexity_Management.pdf
Otieno, F. (2014). The role of monitoring and evaluation in projects. 1st ed. [ebook]. Retrieved from https://www.irbnet.de/daten/iconda/CIB8942.pdf
Owens, J. (2010). Risk management. Retrieved from https://agile.csc.ncsu.edu/SEMaterials/RiskManagement.pdf
Passenheim, O. (2015). Project Management. 1st ed. [ebook]. Retrieved from https://home.hit.no/~hansha/documents/theses/projectmanagement.pdf
Ramseur, J. (2015). Deepwater horizon oil spill: Recent activities and ongoing development. Retrieved from https://fas.org/sgp/crs/misc/R42942.pdf
Rauber, J. (2014). A Critical analysis of quality management. 1st ebook. Retrieved from https://www.ijmp.jor.br/index.php/ijmp/article/view/121/379
Saed, A., Yong, K., and Othman, M. (2016). Project complexity influence on project management performance. 1st ed. [ebook]. Retrieved from https://www.matec-conferences.org/articles/matecconf/pdf/2016/29/matecconf_ibcc2016_00065.pdf
Sperling, D. (2015). Guide to project management strategies for complex projects. 1st ed. [ebook]. Retrieved from https://onlinepubs.trb.org/onlinepubs/shrp2/shrp2prepubr10guide.pdf
Vidal, L., and Marle, F. (2015). Understanding project complexities: Implication of project management. 1st ed. [ebook]. Retrieved from https://hal.archives-ouvertes.fr/hal-01215364/document
Whitney, K., and Daneils, C. (2013). The root cause of failure in complex IT projects: Complexity itself. 1st ed. [ebook]. Retrieved from https://core.ac.uk/download/pdf/81107355.pdf
Wilson, D. (2012). Project Governance. Retrieved from https://www.masterresearch.com.au/downloads/pdfs/Project_Governance_V2.pdf
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Australia Alfredton Management IT Network Security University of New South Wales Masters in Business Administration
ITC505 ICT Project Management
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7
Course Code: ITC505
University: Charles Sturt University
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Country: Australia
Answers
Part One- Project Name / Team / Description
Project Name:
RALS Solution
Team Name:
Consultants for RALS
Project Description:
RALS organizes show for the farmers and other related small business persons to display their latest technology equipment for betterment in the field of agriculture and crop production. The show has different types of stalls and other facilities for which many volunteers …
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