PPMP20008 Lessons Learnt Presentation

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PPMP20008 Lessons Learnt Presentation

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PPMP20008 Lessons Learnt Presentation

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Course Code: PPMP20008
University: Central Queensland University

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Country: Australia

Question:
Assessment 3:
This is an individual assessment.
Completion of PPMP20008 is like a project, there are likely things that went well and things that did not. Reflecting on the experience can be just as meaningful as retaining concepts taught.
This assessment item requires you to reflect on your participation in the course, identify lessons learnt, and consider what actions can be taken to address lessons and improve future study projects. Please note these learnings are based on your role as a student in PPMP20008 and not based on the case study.
You will need to determine a framework to base your lessons learnt on. In practice, lessons learnt discussions are framed to illicit learnings from participants. You must develop and submit a Microsoft PowerPoint Presentation document discussing your reflection and lessons learnt.
Note – you will not be presenting the full presentation you developed due to class sizes and time restrictions. Therefore, you need to ensure your PowerPoint documents contains all the information required to demonstrate achievement of the assessment criteria.
You can utilise both the slides and the notes pages.  
Common error
Some students confuse reflective ‘Lessons Learnt’ with unit content learnt, this is a reflective lessons learnt assessment – do not submit summaries of the topics/content learnt.
To assist a template for the presentation is provided. You can add slides to the template (no more than twenty (20) slides in total). You should also add images to cater for visual learners. Consider the marking rubric at the end of this document.
 In week 12 tutorials, you will present one of the lessons you have identified to the class, you may use a single slide and should provide a copy of this to your tutor before you present. This should be very concise yet informative (1-2 minutes).
Flex students will need discuss with the unit coordinator their presentation of one lesson learnt.  
Answer:
Introduction:
PPMP20008 is one of the course that have provided proper guidance  to me in order to achieve knowledge in the core aspects of project management so that I can apply them in real life while undertaking a specific project. After the course ended, I generally learnt the techniques that are generally necessary for developing proper plan of project management including all the necessary requirements as well as parameters.
Lessons Learnt Framework 
How I planned to gather and document lessons learnt

When I planned to identify and collect lessons learnt

Who I planned to involve in the process of gathering lessons

How I planned to document lessons

 The steps includes:
Identifying
Documenting
Analyzing
Storing
Retrieving

Involvement within the process of gathering lessons are listed below:
Documenting project reports
Eliciting feedback
Scheduling the lessons learnt meeting

The lessons are documented by following steps that include:
Capturing success within lessons learnt report
Through lessons learnt database
By post project list of lessons

Lessons Learnt Framework
What actually happened

When I identified and collected lessons learnt

Who I involved in the process of gathering lessons

How I documented lessons

I identified the collected lessons learnt after the entire project is completed
It is mainly undertaken while post project review

The persons who are generally involved in the process of gathering lessons are as follows:
Project planner
Project manager
Supervisor
 

The lessons that are learnt are mainly documented  in the form of:
Lessons learnt report
Lessons learnt database
Post project list of lessons

Reflections on my actual lessons learnt process and the common issues of:

No Lessons Learnt Process

No Lessons Learnt Library

Due to no lessons learnt process I faced lot of difficulties which are mainly listed below:
I faced difficulty in identifying the lessons learnt
Faced issues while capturing the lessons
Faced lot of challenges in sharing lessons

Due to absence of no lessons learnt library, I faced issues that are as follows:
The lessons learnt cannot be stored properly
Due to absence of lessons learnt library the identified or gathered lessons learnt can be lost

When I reflect on my actual lessons learnt process and the common issue of having no structure created lot of issues and difficulties in identifying the lessons learnt, in capturing the lessons and in sharing lessons. In addition to this, I analysed that absence of no lessons learnt library generally causes issues in storing the information appropriately.
I feel that presence of appropriate lessons learnt process as well as lessons learnt library can be helpful in resolving the issues and challenges that I ma presently facing.
Lesson 1

Situation

The situation made me feel…

What I learnt from reflecting on the situation

While undertaking the project, I get frustrated in developing the project plan.
Due to lack of knowledge in project management, the timeline and budget was not created appropriately which leads to delay in the project.

The situation generally made me feel that I am unable to continue with the project
As due to lack of knowledge in project management, the entire project progress got delayed.

After the situation, I got involved within the project effectively
 
With the help of the team members I am able to  manage the situation effectively
 
It  generally reflects that proper collaboration is quite necessary.

Improvement strategy for lesson 1

Improvement strategy

How to measure if the strategy works

Why the strategy is achievable

Relevance of strategy to address the lesson

When the strategy will be implemented

In order to improve it is very much necessary to provide proper training
Proper collaboration between project team members

The strategy is measuring can be analysed by determining that the issues related with the situation is getting minimized

The strategy is achievable as the team members can be easily provided with the facility of training.
Collaboration can be easily developed within team members

The strategy is quite relevant as it  helps in minimizing the issues and challenges.

The strategy will be implemented within 1 month

 
The specific improvement strategy is In order to improve it is very much necessary to provide proper training and proper collaboration between project team members

I would know the strategy was working as I could measure that the situation is improving
This strategy is achievable for me because the team members can be easily minimizing the issues and challenges
This strategy is relevant to lesson 1 as it will minimize I will implement this strategy by  1 month
Lesson 2

Situation

The situation made me feel…

What I learnt from reflecting on the situation

I utilizes lessons learnt report in order to gather the lessons that I have learnt.
However,  I lost the report and faces difficulty in determining the point that have captured earlier as lessons learnt

This situation frustrated me as I have to engage  in capturing the lessons learnt again.

I learnt that utilization of lessons learnt library would be helpful in resolving the issues and challenges.

 
When I compare the way in which I planned and I does reflects that the lessons report that is utilized by me for gathering the lessons learnt get lost. This situation frustrated me as I have to engage  in capturing the lessons learnt again. I learnt that utilization of lessons learnt library would be helpful in resolving the issues and challenges.
Improvement strategy for lesson 2

Improvement strategy

How to measure if the strategy works

Why the strategy is achievable

Relevance of strategy to address the lesson

When the strategy will be implemented

Utilization of lessons learnt library would be helpful for improving the situation.

The data as well as information related with lessons learnt can be accessed whenever necessary

The strategy is achievable as it generally helps in resolving the issue.

The strategy is considered to be relevant as lessons learnt library can be utilized for storing lessons that are learnt.

The strategy will be implemented in 12 days.

The specific improvement strategy is utilization of lessons learnt library.
I would know the strategy was working as I could measure the changes that is occurring.
This strategy is achievable for me because generally helps in resolving the issue.
This strategy is relevant to lesson 2 as it will minimize the issues that are associated with the situation.
I will implement this strategy within 12 days.
Conclusion

This module assists in enriching my knowledge in context to project management.
I generally learnt to plan the entire project plan effectively
I learnt to handle the difficult situation by utilizing proper improvement strategy
This module is quite helpful in making be a good project manager.

References
Axelos (2009). Managing Successful Projects with PRINCE2® 2009 Edition. Axelos Global Best Practice, 100-120.
Project Management Institute. (1987). Project Management Body of Knowledge (PMBOK). Project Management Institute.
Rose, K. H. (2013). A Guide to the Project Management Body of Knowledge (PMBOK® Guide)—Fifth Edition. Project management journal, 44(3).
Schwalbe, K. (2015). Information technology project management. Cengage Learning.

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