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MGT5PMT Project Management
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MGT5PMT Project Management
0 Download10 Pages / 2,337 Words
Course Code: MGT5PMT
University: La Trobe University
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Country: Australia
Question:
Assessment: Project budget, schedule and resources Building
You are a project manager on a major project, and are now required to prepare the relevant documentation for the project budget, schedule and resources. Base your responses on current recommended practice, as described in contemporary literature and personal research into the industry of the Case Study. The focus is to be on the selection and application of appropriate theory, tools and techniques not how accurate your budget, schedule and resourcing are. Read your project case study carefully. As you work through these three tasks, identify any areas where you do not yet have sufficient information, and may need to ask further questions from your project sponsor. 1. Develop an appropriate budget for the Case Study project. Include details of all assumptions you have made in preparing this budget. 2. Prepare a schedule for the Case Study project, identifying the key milestones for the project deliverables. Discuss the relative merits of the methods, tools and techniques used and compare these with any that you chose not to use. 3. Finally, estimate the resources required for successful completion of the Case Study project. Integrate this with the schedule and identify potential resourcing stress points for the “critical path” that will need careful management. Identify tools and techniques that might be used here.
Case Study Details
Your organisation is a large multinational oil company with multiple storage facilities located around Australia. They own and operate their tank farms in each state to supply the domestic market with automotive fuels. The Project Management Office (PMO) based in Melbourne determines which projects take priority, the scope, and goals for each project along with the terms and conditions for engaging contractors to complete the works The Revenue Division of the company has developed a business case for substantial repair work completed to reduce environmental fines and optimise availability and throughput of all locatio hro ghput equals profit.
Your role:
You are the Project Manager, employed to plan and manage a project to bring the Western Australian storage facility up to the required standard, while normal operations continue. You report to the clients Program Manager in the Project Management Office (PMO) in Melbourne
Situation
Currently 30% of the company’s unleaded petrol (ULP) storage capacity in Western Australia (WA) is bordering on collapse due to the age and condition of the tanks and associated infrastructure. The condition of the largest tank in WA is particularly bad due to the tank being over 50 years old and of a complex and outdated design. The company is currently paying $20,000/month in environmental fines due to detected leakage of petroleum products into the surrounding soil.
Answer:
Introduction
In this report, the case study that is taken depicts the case of a multinational oil company situated in Australia. This company has many storage facilities. This oil company has tank farms in all the states of Australia which supplies fuels to the local domestic markets. But as per the case study, the company is facing loss because of the leakage system in the tanks that stores oil. There are three big tanks which stores oil for the country. The biggest of the three tanks is 50 year old and is in a very bad condition. There are many leakage in the tanks which leads to oil spread in the soil of the ground. For this, the company pays a huge amount of money to the environment sector. This leads the company in financial loss. So, the officials of the company decided to repair the tanks and planned to make repairing budget for the tanks. This report contains the detailed planned budget for repairing the tanks and the resource that are needed for repairing the tanks are also detailed in this report.
1. Budget Plan for Repairing of Tanks
Task Name
Resource Names
Cost
Repairing Tank Leakage and Tank Painting
$523,500.00
Project Plan
$40,800.00
Visit the Site of the oil company
Contractors, Project Head, Team Supervisor
$12,000.00
Identify the Scope of the Project
Project Head
$4,800.00
Analyzing all the Processes
Project Head, Team Supervisor
$12,000.00
Preparing for all Processes
Contractors, Project Head, Team Supervisor
$12,000.00
Documenting the Issue
Project Head
$0.00
Preparing the Project
$62,000.00
Introduction of the Problem Identified
Budget Manager, Project Head, Team Supervisor
$6,000.00
Meeting held with all officials associated
Budget Manager, Project Head, Team Supervisor, Contractors
$16,000.00
Allocating the Required number of Labors
Contractors, Workers, Team Supervisor
$16,800.00
Discussing the Identified Problem with the Labors
Contractors, Workers, Team Supervisor
$16,800.00
Dividing the work among the labors
Workers, Team Supervisor
$6,400.00
Finalizing the Project
Contractors, Budget Manager, Workers, Project Head, Team Supervisor
$0.00
Project Execution Phase
$115,500.00
Site Clearing for Starting the Work
Cleaning Materials[1], Workers, Team Supervisor
$27,400.00
Framework Preparing for Starting the Repairing Work
Contractors, Team Supervisor
$10,800.00
Identify the Leakage on Tank1
Workers, Team Supervisor, Repairing Materials[1]
$14,300.00
Anchor Implementation on Tank1 for starting the work
Anchors [1], Workers, Team Supervisor
$13,600.00
Identify the Leakage on Tank2
Workers, Team Supervisor, Repairing Materials[1]
$14,300.00
Anchor Implementation on Tank2 for starting the work
Anchors [1], Workers, Team Supervisor
$13,600.00
Identify the Leakage on Tank 3
Workers, Team Supervisor, Repairing Materials[1]
$14,300.00
Anchor Implementation on Tank 3 for starting the work
Anchors [1], Workers, Team Supervisor
$7,200.00
Starting the Work on Tank 1
$87,000.00
Closing the Leakages
Cement[1], Workers, Team Supervisor, Repairing Materials[1]
$21,700.00
Pipe Clearing
Cleaning Materials[1], Workers, Cleaning Machines[1], Team Supervisor
$22,500.00
Final Cleaning of Pipes and Tanks
Cleaning Materials[1], Workers, Cleaning Machines[1], Team Supervisor, Repairing Materials[1]
$17,600.00
Coloring the Tank
Cleaning Materials[1], Workers, Cleaning Machines[1], Team Supervisor, Repairing Materials[1], Paint[1]
$25,200.00
Starting the Work on Tank 2
$66,300.00
Closing the Leakages
Cement[1], Workers, Team Supervisor, Repairing Materials[1]
$15,300.00
Pipe Clearing
Cleaning Materials[1], Workers, Cleaning Machines[1], Team Supervisor, Repairing Materials[1]
$24,000.00
Final Cleaning of Pipes and Tanks
Cleaning Materials[1], Workers, Cleaning Machines[1], Team Supervisor
$9,700.00
Coloring the Tank
Cleaning Materials[1], Workers, Cleaning Machines[1], Team Supervisor, Paint[1]
$17,300.00
Starting the Work on Tank 3
$43,800.00
Closing the Leakages
Cement[1], Workers, Team Supervisor, Repairing Materials[1]
$8,900.00
Pipe Clearing
Cleaning Materials[1], Workers, Cleaning Machines[1], Team Supervisor, Repairing Materials[1]
$17,600.00
Final Cleaning of Pipes and Tanks
Cleaning Materials[0], Workers, Cleaning Machines[0], Team Supervisor
$0.00
Coloring the Tank
Cleaning Materials[1], Workers, Cleaning Machines[1], Team Supervisor, Paint[1]
$17,300.00
Monitoring the Project
$52,100.00
Monitor whether all Leakages are closed properly or not
Contractors, Budget Manager, Team Supervisor
$16,800.00
Inspecting the Work Done
Contractors, Budget Manager, Team Supervisor
$11,200.00
Cleaning Site after doing the Repairing
Cleaning Materials[1], Contractors, Budget Manager, Workers, Cleaning Machines[1], Team Supervisor
$24,100.00
Final Closing of the Project
$56,000.00
Reviewing the Project
Contractors, Budget Manager, Project Head, Team Supervisor
$16,000.00
Project Appraisal
Contractors, Budget Manager, Project Head, Team Supervisor
$16,000.00
Clearing of the Wages
Contractors, Budget Manager, Project Head, Team Supervisor
$8,000.00
Signing Off from the Stakeholders
Contractors, Budget Manager, Project Head, Team Supervisor
$16,000.00
Project Closure
Contractors, Budget Manager, Project Head, Team Supervisor
$0.00
Table 1: Budget Schedule for Repairing the Tanks
(Source: Created by author using MS Project)
The above table states the budget plan of the tank repairing system. The budget table states the name of all the tasks that will be needed to complete the project. There are resource name as well as cost of the completing the project plan successfully. The resources that will be needed for completing the budget successfully are Contractors, Budget Manager, Project Head, Team Supervisor, Cleaning Materials, Workers, Cleaning Machines, Paint, Cement and Repairing Materials. There are material type of resource as well as work type of resource in the budget plan and the cost is considered as per hour rate.
2. Schedule of the Project
Task Name
Duration
Start
Finish
Repairing Tank Leakage and Tank Painting
73 days
Mon 9/10/18
Wed 12/19/18
Project Plan
9 days
Mon 9/10/18
Thu 9/20/18
Visit the Site of the oil company
2 days
Mon 9/10/18
Tue 9/11/18
Identify the Scope of the Project
2 days
Wed 9/12/18
Thu 9/13/18
Analyzing all the Processes
3 days
Fri 9/14/18
Tue 9/18/18
Preparing for all Processes
2 days
Wed 9/19/18
Thu 9/20/18
Documenting the Issue
0 days
Thu 9/20/18
Thu 9/20/18
Preparing the Project
8 days
Fri 9/21/18
Tue 10/2/18
Introduction of the Problem Identified
1 day
Fri 9/21/18
Fri 9/21/18
Meeting held with all officials associated
2 days
Mon 9/24/18
Tue 9/25/18
Allocating the Required number of Labors
2 days
Wed 9/26/18
Thu 9/27/18
Discussing the Identified Problem with the Labors
2 days
Fri 9/28/18
Mon 10/1/18
Dividing the work among the labors
1 day
Tue 10/2/18
Tue 10/2/18
Finalizing the Project
0 days
Tue 10/2/18
Tue 10/2/18
Project Execution Phase
18 days
Wed 10/3/18
Fri 10/26/18
Site Clearing for Starting the Work
4 days
Wed 10/3/18
Mon 10/8/18
Framework Preparing for Starting the Repairing Work
3 days
Tue 10/9/18
Thu 10/11/18
Identify the Leakage on Tank1
2 days
Fri 10/12/18
Mon 10/15/18
Anchor Implementation on Tank1 for starting the work
2 days
Tue 10/16/18
Wed 10/17/18
Identify the Leakage on Tank2
2 days
Thu 10/18/18
Fri 10/19/18
Anchor Implementation on Tank2 for starting the work
2 days
Mon 10/22/18
Tue 10/23/18
Identify the Leakage on Tank 3
2 days
Wed 10/24/18
Thu 10/25/18
Anchor Implementation on Tank 3 for starting the work
1 day
Fri 10/26/18
Fri 10/26/18
Starting the Work on Tank 1
11 days
Mon 10/29/18
Mon 11/12/18
Closing the Leakages
3 days
Mon 10/29/18
Wed 10/31/18
Pipe Clearing
3 days
Thu 11/1/18
Mon 11/5/18
Final Cleaning of Pipes and Tanks
2 days
Tue 11/6/18
Wed 11/7/18
Coloring the Tank
3 days
Thu 11/8/18
Mon 11/12/18
Starting the Work on Tank 2
8 days
Tue 11/13/18
Thu 11/22/18
Closing the Leakages
2 days
Tue 11/13/18
Wed 11/14/18
Pipe Clearing
3 days
Thu 11/15/18
Mon 11/19/18
Final Cleaning of Pipes and Tanks
1 day
Tue 11/20/18
Tue 11/20/18
Coloring the Tank
2 days
Wed 11/21/18
Thu 11/22/18
Starting the Work on Tank 3
5 days
Fri 11/23/18
Thu 11/29/18
Closing the Leakages
1 day
Fri 11/23/18
Fri 11/23/18
Pipe Clearing
2 days
Mon 11/26/18
Tue 11/27/18
Final Cleaning of Pipes and Tanks
0 days
Tue 11/27/18
Tue 11/27/18
Coloring the Tank
2 days
Wed 11/28/18
Thu 11/29/18
Monitoring the Project
7 days
Fri 11/30/18
Mon 12/10/18
Monitor whether all Leakages are closed properly or not
3 days
Fri 11/30/18
Tue 12/4/18
Inspecting the Work Done
2 days
Wed 12/5/18
Thu 12/6/18
Cleaning Site after doing the Repairing
2 days
Fri 12/7/18
Mon 12/10/18
Final Closing of the Project
7 days
Tue 12/11/18
Wed 12/19/18
Reviewing the Project
2 days
Tue 12/11/18
Wed 12/12/18
Project Appraisal
2 days
Thu 12/13/18
Fri 12/14/18
Clearing of the Wages
1 day
Mon 12/17/18
Mon 12/17/18
Signing Off from the Stakeholders
2 days
Tue 12/18/18
Wed 12/19/18
Project Closure
0 days
Wed 12/19/18
Wed 12/19/18
Table 2: Schedule for Repairing the Tank
(Source: Created by author with MS Project)
The table above details the total time that is required for completing the whole project successfully. The project as per the above schedule starts on 10th September and completes on 19th December with a total of 73 days. The Project schedule that is shown above is made with the help of MS Project. The MS Project application has many advantages compared to other schedule planning software. The dates are calculated automatically in MS Project after adjusting the number of days. All the details along with resource and dates are stated in the Gantt chart that is shown below. The best tools that can be used for making the MS Project is the application of MS Project.
The Gantt chart below shows the details of the project schedule that will help to complete the project successfully. The tasks that will be needed to complete the project planned are shown in Gantt chart. There are milestone shown in the project plan. The dates in the project that takes 0 days to complete a particular task are known as milestone of project and the milestones are shown by a symbol in the project plan.
Schedule showing the Gantt Path
3. Resource Sheet of the Project
Resource Name
Type
Material Label
Initials
Group
Max. Units
Std. Rate
Ovt. Rate
Cost/Use
Accrue At
Base Calendar
Cleaning Materials
Material
C
$1,800.00
$0.00
Prorated
Anchors
Material
A
$800.00
$0.00
Prorated
Repairing Materials
Material
R
$1,500.00
$0.00
Prorated
Paint
Material
P
$1,200.00
$0.00
Prorated
Cement
Material
C
$1,000.00
$0.00
Prorated
Cleaning Machines
Material
C
$1,500.00
$0.00
Prorated
Workers
Work
W
200%
$600.00/hr
$0.00/hr
$0.00
Prorated
Standard
Contractors
Work
C
100%
$250.00/hr
$0.00/hr
$0.00
Prorated
Standard
Project Head
Work
P
100%
$300.00/hr
$0.00/hr
$0.00
Prorated
Standard
Budget Manager
Work
B
100%
$250.00/hr
$0.00/hr
$0.00
Prorated
Standard
Team Supervisor
Work
T
100%
$200.00/hr
$0.00/hr
$0.00
Prorated
Standard
Table 3: Resource Sheet for Repairing the Tank
(Source: Created by author in MS Project)
The resource are the work force or the materials that will be needed to complete the task. There are many resources that are needed for completing the repairing project successfully. There is resource name column in the table that states the resource that will be needed for the project completion. There is cost column in the table which states the total cost of the using the resource in cost per hour schedule. There is also a resource type column which states the type of resource that is needed to complete the task. The critical path of a project is the shortest distance between the processes or tasks which will help to complete the project plan successfully. As all predecessors of the project linear, so all the tasks are taken a critical path for completing the project.
Schedule showing the Critical Path
Figure 2: Critical Path
(Source: Created by author with MS Project)
Bibliography
Burtonshaw-Gunn, Simon A. Risk and financial management in construction. Routledge, 2017.
Chartered Institute of Building (Great Britain). Code of practice for project management for construction and development. John Wiley & Sons, 2014.
Demirkesen, Sevilay, and Beliz Ozorhon. “Impact of integration management on construction project management performance.” International Journal of Project Management35, no. 8 (2017): 1639-1654.
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Mir, Farzana Asad, and Ashly H. Pinnington. “Exploring the value of project management: linking project management performance and project success.” International journal of project management 32, no. 2 (2014): 202-217.
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