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BG007 Project Management 2
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BG007 Project Management 2
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Course Code: BG007
University: The Open University
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Country: United Kingdom
Questions:
Task
You are required to develop a charter for the Project including:
1.
MOV – Measurable Organisational Value (This is the goal of the project and is utilised to define the value that your team project will bring to your client) Identify the desired area of impact – Rank the following areas in terms of importance: Strategy / Customer / Financial / Operational / Social With reference to your project, identify one or two of the following types of value: Better – is improving quality important to your client? Faster – does your client want to increase efficiency? Cheaper – is cutting costs important? Do more – does your client want to continue its growth? Develop an appropriate metric – this sets the target and expectation of all the stakeholders. It is important to determine a quantitative target that needs to be expressed as a metric in terms of an increase or decrease of money. Determine the timeframe for achieving the MOV – ask yourselves, when do we want to achieve this target metric?
2.
Define Scope and produce a Scope Management Plan Define the scope of the project and detail how the scope will be managed. Provide a list of Resources Identify and detail the resources for the project using MS Project where appropriate, including: People (and their roles), plus any extra personnel that is required for the project. Technology – any hardware, network and software needs to support the team and your client. Facilities – where will most of the teamwork be situated?
3.
Using MS Project, develop a schedule using a high level Work Breakdown Structure (WBS). It should include: Activities / Tasks Define a set of activities / tasks that must be completed to produce each deliverable. Resource Assignments Assign people and resources to each individual activity. Estimates for Each Activity / Task Develop a time estimate for each task or activity to be completed. Budget Create a time-phased budget using bottom-up estimating. Be sure to include direct costs listed in Part two and add 20% for fringe. State all assumptions and constraints you have used when creating your budget. State how confident you are in your estimates and what would make you more confident.
4.
Project Risk Analysis and Plan Document any assumptions you have made about the project Using the Risk Identification Framework as a basis, identify five risks to the project – one for each of the five phases of the methodology. Analyse these risks, assign a risk to an appropriate member, and describe a strategy for the management of each specific risk.
5.
Quality Management Plan. It should include: A short statement that reflects your team’s philosophy or objective for ensuring that you deliver a quality system to your client. Develop and describe the following that your project team could implement to ensure quality; A set of verification activities A set of validation activities
Answers:
1.
Measurable Organisational Value
Area
Area of Impact
Rank (1 to 5)
Customer
· Consumer satisfaction at every media possible
1
Social
· Developing a brand image
5
Strategy
· Acquiring competitive advantage and sustainability
4
Financial
· Reducing the overall cost which will thereby increase the profit margin of the organization
2
Operational
· Increase in processing speed and faster service to the consumers
3
Summary
The consumer has the highest priority for the client which can be understood by the tanking provided. The measureable organization value will determine the importance of the features that are more important to the client (Amoako-Gyampah, Meredith & Loyd, 2018). This will facilitate in focusing the aspect that the crucial for the success of the project.
The project has a maximum budget of $1, 50,000 and the time span for the project is 200 days so the project will have to be completed within the allocated budget and the given time.
2.
Scope
The key aspect of project planning is defining the scope of the project which explains factors such project deliverables, functions, activities, costs, goals and features (Budu, 2018). Therefore, the scope will explain the outcome and the deliverables of the project.
Out of Scope
The current scope of the project does not contain any help system or notification for the breeders as the client focus is more on consumer satisfaction than on breeder notification and help system (Chen et al., 2018).
Assumptions
The assumptions of the current project are as follows:
The project owner and sponsor has approved the project requirements and are fully aware of the project specifications and goals
The different teams are assigned with their given responsibility
Agile methodology will be used in this project s that changes can be made to the later stages of the project
The different standard protocols will be followed while executing the project
Constraints
The constraints of the current project are as follows:
The project has a limited time span and budget
The database cannot be accessed without authorized permission
The project deliverables cannot be changed due to shortage of funds and time
The help system has not been included within the scope of the project
Scope Management Plan
Project scope statement
The project scope of the current project are as follows:
Online stud farming managements system development
The system will be developed and designed keeping in mind the consumer requirements
In order to develop a system with null error, the quality metrics will have to be defined and the project will have to monitored and tested after each phase
Globex would be provided a warranty period of 3 years along with services such as server maintenance and further upgradation to the system.
Project deliverables
Task Name
Duration
Start
Finish
Online Stud Farm Management system
182 days
Fri 18-05-18
Mon 28-01-19
1.0 Initiation Phase
7 days
Fri 18-05-18
Mon 28-05-18
2.0 Planning phase
16 days
Tue 29-05-18
Tue 19-06-18
3.0 Breeding features
17 days
Wed 20-06-18
Thu 12-07-18
4.0 financial features
59 days
Wed 04-07-18
Mon 24-09-18
5.0 Mobile Features
35 days
Tue 25-09-18
Mon 12-11-18
6.0 Control and Monitor phase
50 days
Tue 13-11-18
Mon 21-01-19
7.0 project closure
5 days
Tue 22-01-19
Mon 28-01-19
Work breakdown Structure
Task Name
Online Stud Farm Management system
Initiation Phase
Identify the Mobile features
Identify the Breeding features
Identify financial Features
Stakeholder Meetings
Make the changes discussed in the meeting
Document the specifications of the project
Dispatch the final specification
Milestone 1: Initiation phase completed
Planning phase
Identify the software and hardware requirements for breeding, financial and mobile features
Document the technical requirements
Sent for approval
Milestone 2: Technical requirements developed
Breeding features
Entry of horse breeding procedures and vet examination results
Database of Mare and Stallion owners, with full stallion booking history
Person/Company name and contact details of breeder
Provisions for entering type of business
Provisions for booking for “Broodmare” and/or “Stallion”
Allocation for booking DNA test for parentage
Allocations for obtaining certification of paternity
Allocations for booking for micro-chipping and other identification process
Allocations for obtaining foal identification card and colour description
Allocations for obtaining public liability insurance details
Allocations for checking the breed registry
Milestone 3: Breeding features included
financial features
Develop marketing and general ledger database
installing features for Stallion bookings contract management
installing features for monitoring location status of horses
including features for entering Vet and Farrier charges
installing features of tracking of cost
installing features for entering discounted rates, extrenal costs, GST and ownership charges
Milestone 4: Financial features included
Mobile Features
installing quick and easy recording of procedures to horses out of the office
installing features for reviewing of breeding and vet history for any horse
Installing features for sending advices to the owners
including customization for corporate branding
Milestone 5: Mobile features included
Control and Monitor phase
Monitor the online system
Determining the drawbacks
Make amendments
Milestone 6: control and monitor phase completed
project closure
online stud management software launch
Milestone 7: project completed
Resource Plan
Name
Start
Finish
Cost
Remaining Work
Project Owner
Wed 23-05-18
Wed 23-05-18
$0.00
8 hrs
Project Sponsor
Wed 23-05-18
Wed 23-05-18
$0.00
8 hrs
Project Manager
Fri 18-05-18
Mon 28-01-19
$8,000.00
320 hrs
Team Manager
Fri 18-05-18
Fri 27-07-18
$1,920.00
128 hrs
Technical member 1
Wed 20-06-18
Mon 12-11-18
$6,840.00
684 hrs
Technical member 2
Wed 20-06-18
Mon 12-11-18
$6,840.00
684 hrs
Technical member 3
Wed 20-06-18
Mon 12-11-18
$6,360.00
636 hrs
Technical member 4
Wed 20-06-18
Mon 12-11-18
$6,360.00
636 hrs
Software Engineer
Tue 29-05-18
Mon 21-01-19
$15,840.00
1,320 hrs
Software Developer
Tue 29-05-18
Mon 21-01-19
$14,112.00
1,176 hrs
Testing Engineer
Tue 13-11-18
Wed 09-01-19
$4,032.00
336 hrs
The technical requirements in development of the online stud farm management system are as follows:
Hardware
Desktops, RAM, LAN HUBSPOT and wires, DISK ARRAY with minimum space of 50 GB, printers, Laptops, hard drives
Software
SQL Servers and .NET framework
Network
Suitable operating system
The majority of the employees will be on site employees due to the specific requirement of the client. The client wants in house development of online management system so majority of the workforce will have to be outsource to the site. However, the organization will hire some offsite employees in order to reduce the overall cost of the project.
3.
Milestones
Task Name
Duration
Start
Finish
Milestone 1: Initiation phase completed
0 days
Mon 28-05-18
Mon 28-05-18
Milestone 2: Technical requirements developed
0 days
Tue 19-06-18
Tue 19-06-18
Milestone 3: Breeding features included
0 days
Tue 03-07-18
Tue 03-07-18
Milestone 4: Financial features included
0 days
Mon 24-09-18
Mon 24-09-18
Milestone 5: Mobile features included
0 days
Mon 12-11-18
Mon 12-11-18
Milestone 6: control and monitor phase completed
0 days
Mon 21-01-19
Mon 21-01-19
Milestone 7: project completed
0 days
Mon 28-01-19
Mon 28-01-19
Schedule, activity and budget
Task Name
Duration
Start
Finish
Resource Names
Cost
Online Stud Farm Management system
182 days
Fri 18-05-18
Mon 28-01-19
$90,304.00
Initiation Phase
7 days
Fri 18-05-18
Mon 28-05-18
$1,480.00
Identify the Mobile features
1 day
Fri 18-05-18
Fri 18-05-18
Project Manager, Team Manager
$320.00
Identify the Breeding features
1 day
Mon 21-05-18
Mon 21-05-18
Project Manager
$200.00
Identify financial Features
1 day
Tue 22-05-18
Tue 22-05-18
Project Manager
$200.00
Stakeholder Meetings
1 day
Wed 23-05-18
Wed 23-05-18
Project Manager, Project Owner, Project Sponsor, Team Manager
$320.00
Make the changes discussed in the meeting
1 day
Thu 24-05-18
Thu 24-05-18
Team Manager
$120.00
Document the specifications of the project
1 day
Fri 25-05-18
Fri 25-05-18
Team Manager
$120.00
Dispatch the final specification
1 day
Mon 28-05-18
Mon 28-05-18
Project Manager
$200.00
Milestone 1: Initiation phase completed
0 days
Mon 28-05-18
Mon 28-05-18
$0.00
Planning phase
16 days
Tue 29-05-18
Tue 19-06-18
$2,520.00
Identify the software and hardware requirements for breeding, financial and mobile features
10 days
Tue 29-05-18
Mon 11-06-18
Software Developer, Software Engineer
$1,920.00
Document the technical requirements
5 days
Tue 12-06-18
Mon 18-06-18
Software Engineer
$480.00
Sent for approval
1 day
Tue 19-06-18
Tue 19-06-18
Team Manager
$120.00
Milestone 2: Technical requirements developed
0 days
Tue 19-06-18
Tue 19-06-18
$0.00
Breeding features
17 days
Wed 20-06-18
Thu 12-07-18
$11,328.00
Entry of horse breeding procedures and vet examination results
5 days
Wed 20-06-18
Tue 26-06-18
Software Developer, Software Engineer, Technical member 1,Technical member 2,Technical member 3,Technical member 4
$2,560.00
Database of Mare and Stallion owners, with full stallion booking history
5 days
Wed 27-06-18
Tue 03-07-18
Software Developer
$480.00
Person/Company name and contact details of breeder
4 days
Wed 27-06-18
Mon 02-07-18
Software Engineer
$384.00
Provisions for entering type of business
7 days
Wed 27-06-18
Thu 05-07-18
Software Engineer
$672.00
Provisions for booking for “Broodmare” and/or “Stallion”
8 days
Wed 27-06-18
Fri 06-07-18
Software Developer
$768.00
Allocation for booking DNA test for parentage
9 days
Wed 27-06-18
Mon 09-07-18
Software Engineer
$864.00
Allocations for obtaining certification of paternity
10 days
Wed 27-06-18
Tue 10-07-18
Software Developer
$960.00
Allocations for booking for micro-chipping and other identification process
11 days
Wed 27-06-18
Wed 11-07-18
Software Engineer
$1,056.00
Allocations for obtaining foal identification card and colour description
12 days
Wed 27-06-18
Thu 12-07-18
Software Engineer
$1,152.00
Allocations for obtaining public liability insurance details
7 days
Wed 27-06-18
Thu 05-07-18
Software Developer
$672.00
Allocations for checking the breed registry
5 days
Wed 27-06-18
Tue 03-07-18
Software Developer, Software Engineer, Technical member 1[50%],Technical member 2[50%],Technical member 3[50%],Technical member 4[50%]
$1,760.00
Milestone 3: Breeding features included
0 days
Tue 03-07-18
Tue 03-07-18
$0.00
financial features
59 days
Wed 04-07-18
Mon 24-09-18
Hardware for financial[1],Software requirements[1]
$34,988.00
Develop marketing and general ledger database
10 days
Wed 04-07-18
Tue 17-07-18
Software Developer, Software Engineer
$1,920.00
installing features for Stallion bookings contract management
12 days
Wed 04-07-18
Thu 19-07-18
Software Developer, Software Engineer, Team Manager, Technical member 1[50%],Technical member 2[50%]
$2,520.00
installing features for monitoring location status of horses
6 days
Wed 04-07-18
Wed 11-07-18
Software Developer, Software Engineer
$1,152.00
including features for entering Vet and Farrier charges
20 days
Fri 20-07-18
Thu 16-08-18
Software Developer, Software Engineer, Team Manager, Technical member 1[50%],Technical member 2[50%],Technical member 3[50%],Technical member 4[50%]
$5,072.00
installing features of tracking of cost
15 days
Fri 17-08-18
Thu 06-09-18
Software Developer, Software Engineer, Technical member 1,Technical member 2,Technical member 3,Technical member 4
$7,680.00
installing features for entering discounted rates, external costs, GST and ownership charges
12 days
Fri 07-09-18
Mon 24-09-18
Software Developer, Software Engineer, Technical member 1,Technical member 2,Technical member 3,Technical member 4
$6,144.00
Milestone 4: Financial features included
0 days
Mon 24-09-18
Mon 24-09-18
Software Developer, Software Engineer, Technical member 1,Technical member 2,Technical member 3,Technical member 4
$0.00
Mobile Features
35 days
Tue 25-09-18
Mon 12-11-18
Hardware for mobile[1],Software requirements[1]
$27,420.00
installing quick and easy recording of procedures to horses out of the office
6 days
Tue 25-09-18
Tue 02-10-18
Software Developer, Software Engineer, Technical member 1,Technical member 2,Technical member 3,Technical member 4
$3,072.00
installing features for reviewing of breeding and vet history for any horse
8 days
Wed 03-10-18
Fri 12-10-18
Software Developer, Software Engineer, Technical member 1,Technical member 2,Technical member 3,Technical member 4
$4,096.00
Installing features for sending advices to the owners
9 days
Mon 15-10-18
Thu 25-10-18
Software Developer, Software Engineer, Technical member 1,Technical member 2,Technical member 3,Technical member 4
$4,608.00
including customization for corporate branding
12 days
Fri 26-10-18
Mon 12-11-18
Software Developer ,Software Engineer, Technical member 1,Technical member 2,Technical member 3,Technical member 4
$6,144.00
Milestone 5: Mobile features included
0 days
Mon 12-11-18
Mon 12-11-18
$0.00
Control and Monitor phase
50 days
Tue 13-11-18
Mon 21-01-19
$11,568.00
Monitor the online system
30 days
Tue 13-11-18
Mon 24-12-18
Project Manager, Testing Engineer
$8,880.00
Determining the drawbacks
12 days
Tue 25-12-18
Wed 09-01-19
Testing Engineer
$1,152.00
Make amendments
8 days
Thu 10-01-19
Mon 21-01-19
Software Developer, Software Engineer
$1,536.00
Milestone 6: control and monitor phase completed
0 days
Mon 21-01-19
Mon 21-01-19
$0.00
project closure
5 days
Tue 22-01-19
Mon 28-01-19
$1,000.00
online stud management software launch
5 days
Tue 22-01-19
Mon 28-01-19
Project Manager
$1,000.00
Milestone 7: project completed
0 days
Mon 28-01-19
Mon 28-01-19
$0.00
Gantt Chart
Work break down structure
4.
Assumptions
The assumptions of the current project are as follows:
The project owner and sponsor has approved the project requirements and are fully aware of the project specifications and goals
The different teams are assigned with their given responsibility
Agile methodology will be used in this project s that changes can be made to the later stages of the project
The different standard protocols will be followed while executing the project
Risk ID
Description
Probability
Impact
Rate
Assigned To
Response Strategy
Threat or Opportunity
Upto 99%
5 – for high
3 – for medium
1-for low
1-
Probability * Impact
Should be a role not a name
Mitigate or Accept or Transfer or Prevent
Describe it as well
External
Issue with dealing with the supplier of the hardware components
0.3
2
0.6
Project manager
Th project manager will have to develop a good relationship with the suppliers or use better inventory management to stock the resources that would be frequently used.
This is a threat to the project as it will delay the cause of the project
Internal
Scope creep
0.4
5
2.0
Technical team
Scope creep in a project is a common phenomenon. Therefore, the technical team will have to be prepared for it and monitor their system on a regular basis to prevent any deviation. However, the impact of scope creep on agile method is less so the risk is minimizedThis is a threat as scope creep results in the failure of the project.
5.
Verification Activity
When?
Requirement based testing
November 2018
Test campaign host
December 2018
Validation Activity
When?
Release in progress
December 2018
References
Amoako-Gyampah, K., Meredith, J., & Loyd, K. W. (2018). Using a Social Capital Lens to Identify the Mechanisms of Top Management Commitment: A Case Study of a Technology Project. Project Management Journal, 49(1), 79-95.
Budu, J. (2018). Applying Agile Principles in Teaching Undergraduate Information Technology Project Management. International Journal of Information and Communication Technology Education (IJICTE), 14(3), 29-40.
Chen, C. C., Nakayama, M., Shou, Y., & Charoen, D. (2018). Increasing Project Success in China from the Perspectives of Project Risk, Methodology, Tool Use, and Organizational Support. International Journal of Information Technology Project Management (IJITPM), 9(1), 40-58.
Foote, A., & Halawi, L. A. (2018). Knowledge Management Models within Information Technology Projects. Journal of Computer Information Systems, 58(1), 89-97.
Garwood, D. A., & Poole, A. H. (2018). Project management as information management in interdisciplinary research:”Lots of different pieces working together”. International Journal of Information Management, 41, 14-22.
Jiang, J., Klein, G., & Fernandez, W. (2018). From Project Management to Program Management: An Invitation to Investigate Programs Where IT Plays a Significant Role. Journal of the Association for Information Systems, 19(1), 40-57.
Katoh, M., Kawata, Y., Haga, T., Kobayashi, H., Yoshimura, T., Kumamoto, K., … & Natori, K. (2018). Competences in Project Management: A Case Study in Osaka Institute of Technology. In Human Capital and Competences in Project Management. InTech.
Kerzner, H. (2018). Project management best practices: Achieving global excellence. John Wiley & Sons.
Liao, L. M., Huang, C. J., & Lin, X. Y. (2018). Applying Project Management Perspective for ERP Implementation: A Case Study. Proceedings of Engineering and Technology Innovation, 8, 40-45.
Mobekk, H., Fagerstrøm, A., & Hantula, D. A. (2018). The Influence of Probability Discounting on Escalation in Information Technology Projects. International Journal of Information Technology Project Management (IJITPM), 9(1), 23-39.
Piercy, N. F. (Ed.). (2018). The Management implications of new information technology (Vol. 41). Routledge.
Ravasan, A. Z., Mohammadi, M. M., & Hamidi, H. (2018). An Investigation Into the Critical Success Factors of Implementing Information Technology Service Management Frameworks. In Corporate and Global Standardization Initiatives in Contemporary Society (pp. 200-218). IGI Global.
Tonchia, S. (2018). The Project Management Process. In Industrial Project Management (pp. 21-31). Springer, Berlin, Heidelberg
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